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Posted June 25, 2013

HR & Payroll Frequently Asked Questions (FAQ)

To help address any questions you have on the 2013 Performance Evaluation and salary increase as well as the impact of the Affordable Care Act on wage, adjunct, and temporary/seasonal employees, we have developed two FAQs. Please select from the links below. If you have any questions on either topic, please email the Class & Comp team at  compteam@gmu.edu.

2013 Performance Evaluation and Increase FAQ

Affordable Care Act FAQ

Posted June 25, 2014

Summer's Here and the Time is Right for Recognition!

Reward & Recognition has some fun, summer-inspired awards perfect for spreading a little sunshine:

To request an award, simply send an email to awards@gmu.edu with the employee’s name, G# and reason for the award.  For more information please visit, http://hr.gmu.edu/awards/recognition.ph

Posted September 24, 2014

Happy Heart Walk Today!

The 6th annual Happy Heart Walk is today at noon in Arlington, Fairfax, and Prince William.  Additionally, in Fairfax, the Kaiser Permanente Mobile Health Vehicle is on site in the Merten Hall Parking Lot from 9:00 am - 12:00 noon.  Faculty and staff do not have to be Kaiser members to stop by for a free "know your numbers" health check.

Posted August 25, 2014

Coming Soon! Financial Well-Being Resources

We're putting together a mixture of in-person and on-line resources from Mason's financial partners including TIAA-CREF, Fidelity, ICMA-RC, and Apple Federal Credit Union as well as others with knowledge and experience to share regarding financial well-being.  In-person sessions will begin later this fall.  Look for details here soon!

Posted August 14, 2014

Ice Cream: Part Deux

I scream, you scream, we all scream for ice cream!  Faculty and staff are invited to take a break and enjoy some ice cream on Friday, August 22.  The ice cream will be served at the Facilities Administration Building and Merten Hall from 1:00 - 3:00 p.m. while supplies last.  Please stop by for an end of summer treat and welcome in a new semester!

Posted September 5, 2014

Winter Wellness Day: Flu Shot Information

Winter Wellness Day, an all-campus wellness event with flu shots and financial information, will be held on Thursday, October 9, 2014 in Arlington, Fairfax, and Prince William.

Flu shots are part of your wellness benefit through COVA Care, COVA HDHP, COVA HealthAware, and Kaiser Permanente. There are multiple ways to get a flu shot this season, including at on-site clinics. For details about the on-site clinics and other options, please visit Flu Shot Information 2014.

If you have any questions, please call the work/life team at 3.2604.

Posted July 11, 2014

Making Mason Magic: Summer Smooth

As part of all the wonderful events for Making Mason Mason: Summer Smooth, all classified staff were entered in a random drawing to win a half day of recognition leave.  We're happy to share the winners here - they will also receive an email will all the details.  Congratulations winners - hope this helps to smooth out your summer!

Amy Adams Ctr Proteomics & Mol Med (CAPMM)
Robert Adams Art and Visual Technology
Angie Admana Fiscal Services
Shirley Al-Jarani Capital Connection
Kristin Amaya Civil Engineering& Infrastructure
Thomas Bacigalupi Operations
Jose Leonardo Barrios Housing & Residential Life
Jeanette Barton Law Instruction & Research
Sandra Bowen Law Instruction & Research
Timothy Briscoe Facilities Mgmt
Robert Bussjaeger Fiscal Services
Zhe Chen Technology Systems
Jennifer Cho Philosophy
Traci Claar Director, Community & Local Government Relations,
Marilyn Clark Provost Activities
Angela Davenport ITU Self-Supported Activities
Lisa Ely SPGIA Academic Admin & Student Svcs
Martin Evans Facilities Mgmt
Debra Gregg Intercollegiate Athletics
Luis Grillo Housing & Residential Life
Molly Grove Regional Campuses
Monique Healy Regional Campuses
Kelly Heflin COS Academic Admin & Student Svcs
James Heinemann Library
Debra Hogan Library
Dolores Izer-Horn SBus Graduate Programs
Jarek Johnson Facilities Mgmt
Sarah Kersey Community Relations/Info Services
Brittney Knight Advancement
Robert Kosar Facilities Mgmt
Samira Lloyd Provost Activities
Jing Lu Technology Systems
Hector Martinez Law Academic Admin & Student Svcs
Margaret McClure SPGIA Academic Admin & Student Svcs
Bertha McCoy COS Academic Admin & Student Svcs
Erich Miller Facilities Project Management
Davi Mohammed University Services
Susan Mueller VSE Academic Admin & Student Svc
Patrice Musco Budget & Planning
Jennifer Newsome Technology Systems
Laura Ramos Library
Joanne Rieder Technology Systems
Brenda Roberts Admissions
James Safley History & Art History
Robin Scott COS Academic Admin & Student Svcs
Kevin Smith Hylton Performing Arts Cntr (HPAC)
Carol Stockman OCPE Operations
Lavert Twisdale University Services
Shuang Wu Admissions
Diane Zinna Pettyjohn CHSS Acad Admin & Student Services

 

Posted July 9, 2014

Non-Exempt Employees Can Choose Leave or Pay for Their Overtime Hours

Effective August 1st, non-exempt employees (i.e. overtime eligible for all hours over 40 worked in a week) can initiate or change their election regarding how their overtime is to be handled by the Payroll Department. All non-exempt employees have the option of being paid for their overtime (which is the default) or to accumulate their overtime as leave.

If, as a non-exempt employee, you made an election in the past and you do not want to change your election, you do not have to do anything. If you want to continue to receive pay for any overtime earned, you also do not have to complete a form. However, if you would like to change your election from receiving pay to receiving leave or receiving leave to receiving pay, please complete an Overtime Leave Agreement Form and submit it to the Payroll Department no later than Tuesday, September 2.

Unfortunately this deadline is firm and we cannot accept forms after that date. Please remember that an election commits you to your choice for one year until the next open enrollment period. This means that if the you elect leave accumulation you will receive leave and not pay for any overtime worked during the next academic year.

Please contact Catalina Wheat at 3.2751 if you have any questions.

Posted April 9, 2014

Health and Flex Open Enrollment Dates and Premium Award Information for 2014-2015 Plan Year

Health and Flexible Spending Account (FSAs) Open Enrollment is scheduled for May 1 through May 23, 2014. Please follow open enrollment updates on the Benefits site.

Posted March 24, 2014

TIAA-CREF Presenting on Retirement Savings in Spanish

On Monday, March 31 at 11:00 a.m., Conchy Perez from TIAA-CREF will be conducting a seminar entitled, "Am I saving enough for retirement?" in Spanish. Conchy will also be available for individual counseling appointments on Thursday, April 4, from 9:00 a.m. - 4:00 p.m. in the Office of Human Resources and Payroll. Registration for the March 31 seminar is available in both English and Spanish at http://hr.gmu.learning. Faculty and staff interested in the individual counseling appointments should contact Conchy directly by calling her at 202-637-8955.

A dual career language flyer is available.

Posted March 7, 2014

TIAA-CREF Presenting on Retirement Savings in Spanish

On Monday, March 31 at 11:00 a.m., Conchy Perez from TIAA-CREF will be conducting a seminar entitled, “Am I saving enough for retirement?” in Spanish. Conchy will also be available for individual counseling appointments on Thursday, April 4, from 9:00 a.m. - 4:00 p.m. in the Office of Human Resources and Payroll. Registration for the March 31 seminar will soon be available in both English and Spanish at hr.gmu.edu/learning (click on the course calendar tab). Faculty and staff interested in the individual counseling appointments should contact Conchy directly by calling her at 202-637-8955. A dual language flyer is available.

Posted January 30, 2014

Health and Flex Open Enrollment Dates Announced

Health and Flexible Spending Account (FSAs) Open Enrollment is scheduled for May 1 through May 23, 2014.  Please check back for additional details as they're available

Posted January 21, 2014

You Rock! Mason Celebrates National Compliment Day

National Compliment Day is Friday, January 24, and HR & Payroll wants to help you celebrate by offering you a chance to send electronic compliments to fellow Mason employees. Compliments are beneficial to our health and emotional well-being. They can strengthen relationships, boost self-esteem, and increase self-confidence. Not only are compliments appreciated by the receiver, but they also lift the spirit of the giver.

Start practicing your compliments today, and log in to myMasonHR on Friday, January 24 to send your compliments. For questions, please contact HR & Payroll at 703-993-2600.

Posted January 16, 2014

New Recordkeeper for the 457 Deferred Compensation Plan

On January 1, 2014, VRS changed recordkeepers for the 457 Deferred Compensation Plan from ING to ICMA-RC. While the fund options did not change, the process for enrolling and making changes has changed. VRS is now requiring employees to call ICMA-RC directly at 877.327.5261 or go online to make changes to their 457 plans.

Any change made in one month will be effective on the 1st day of the following month (e.g. a change made in January will go into effect on February 1 and will show on the February 16th pay check). Please note that any time employees wish to change, stop or start deductions, they will need to call ICMA-RC prior to the month in which the change goes into effect.

Please contact Benefits at benefits@gmu.edu or 703.993.2600 with any questions.

Posted January 15, 2014

W-2s are Available Online: Download Yours Now!

Your 2013 W-2s are available on line. Retrieving your electronic copy is easy and immediate. Simply log in to http://patriotweb.gmu.edu, select "Employee Services," then "Tax Forms," and "W2 Year End Earnings Statement." By electing to access your W-2 form electronically, a Mason generated paper W-2 will not be mailed to you. Going electronic puts time on your side; download yours today.

Please contact the W-2 Hotline at 703-993-2311 or w2info@gmu.edu should you have questions.

For those who do not download an electronic copy, paper W-2 forms will be mailed no later than January 31, 2014. Please remember: You must ensure that your Permanent Mailing Address is accurate in Patriot Web Self Service.

Posted January 6, 2014

Weather Reminder

Our colleagues in Environmental Health and Safety requested we share the following message. We want everyone to be safe when weather conditions are challenging!

Dear Mason Community, In preparation for the record setting cold temperature forecast for Tuesday January 7th, the University advises that employees expecting to work outdoors take precautions against the cold. The Occupational Health and Safety Administration (OSHA) advises to dress appropriately whenever working outdoors for extended periods of time and the apparent temperature is below freezing. Tuesday’s low temperatures will be exacerbated by wind gusts in excess of 20 miles per hour. If you are working outdoors in addition to dressing appropriately, take frequent breaks indoors, modify work as necessary, and be aware of signs and symptoms of cold stress or exposure. For more information on extreme temperatures and cold weather preparation please visit OSHA’s Cold Stress website at https://www.osha.gov/Publications/coldcard/coldcard.html

Posted January 3, 2014

DMV2Go is Coming to Mason at the End of January

Take care of your DMV business at a convenient Mason location.  DMV2Go is coming to Arlington, Fairfax, and Prince William later this month.  For dates and times, please see the 2014 DMV2Go Schedule. Please note: the Fairfax location for January will be the University Hall parking lot.

Posted December 11, 2013

VRS Hybrid Plan Information Session Available Online

The VRS Hybrid Plan information session is now available online (once on the site, please click on the "Silverlight" tab in the upper right corner of the site). 

In-person sessions have also been scheduled. For dates, times, and locations, please visit http://hr.gmu.edu/learning and click on the "Course Calendar" tab.  The next in-person session is scheduled for Thursday, January 9 to be held in Fairfax and videoconferenced to Arlington and Prince William.

Posted November 25, 2013

VRS Hybrid Plan and Changes to the 457 Record Keeper

The Virginia Retirement System (VRS) is adding a new retirement plan as of January 1, 2014. We want to bring it to your attention because it will impact:

• all new classified staff who are hired January 1, 2014 and after as they will be automatically enrolled in the Hybrid Plan;
• all new faculty hired January 1, 2014 and after as they will choose between the Optional Retirement Plan (ORP) and the Hybrid Plan;
• all current VRS members, as they will have the option to change to the Hybrid Plan during an opt-in period from January 1 – April 30, 2014.

At the same time, the record keeper for 457 accounts (both supplemental accounts and the defined contribution portion of the Hybrid Plan) will be changing as of January 1, 2014 from ING to ICMA-RC. For current faculty and staff who have supplemental 457 accounts, your investment options will not change, only the vendor who manages the account.

HR & Payroll is holding information sessions on the new Hybrid plan and the move to ICMA-RC. For details, please visit http://hr.gmu.edu/learning. We plan to have a video version of the session online shortly.

You can also learn more about the plan directly from VRS. If you have any questions, please call 3.2600 and ask for the Benefits Team or email them directly at benefits@gmu.edu.

Posted November 20, 2013

Individual Impact Awards for Calendar Year 2013

Please submit your requests for individual impact awards to HR & Payroll (MSN: 3C3) by close of business on Thursday, December 5th. Any impact awards submitted after that date will not be paid until January 2014. If you have any questions, please contact Reward & Recognition at awards@gmu.edu or 3-2739.

Posted November 13, 2013

Winter Break Extended

We are delighted to announce that senior leadership has approved Monday, December 23 as an additional holiday! Winter break will now begin on Monday, December 23, 2013 and run through Wednesday, January 1, 2014 (inclusive). Your hard work and dedication to Mason are most appreciated. This extra day of winter break is to thank you for your many contributions to our wonderful community. Closing also makes sense from a cost savings and sustainability perspective. Salaried faculty and staff will receive a day of holiday leave to cover Monday, December 23.

Mason (and HR & Payroll) are very thankful for our terrific faculty and staff! Have a wonderful, now longer, winter break. Thanks for all you do for Mason!

Please note: Should the Governor decide to grant all state employees a day off on December 23, it will be in place of, not in addition to, the leave granted by the university.

Timesheet Guidance:

1. Non-exempt employees who use the leave on December 23 should report it on their timesheets as holiday leave.

2. Part-time salaried employees will receive a pro-rated amount of leave.

3. If you are a designated employee and work on Monday, December 23, you will receive 8 hours (pro-rated for part-time) of compensatory time that can be used, with supervisor permission, for up to one year following December 23, 2013 (i.e. December 23, 2014). Compensatory time earned should be entered along with the regular hours worked on your timesheet for December 23.

An updated holiday schedule is available.

Posted November 6, 2013

Gobble, Gobble!

Please check out our annual timesheet guidance for the upcoming Thanksgiving holiday.

Posted October 31, 2013

UNUM Long Term Disability Open Enrollment Starts November 1

If you're a non-VSDP employee who is not yet participating in UNUM or a current participant who wants to change the amount of your coverage, open enrollment runs November 1-30th. Long-term disability insurance is designed to protect your income should you become medically unable to work. Additional information is available on the Long Term Disability (non-VSDP) web page. To obtain a customized enrollment form based on your age and salary, please call HR & Payroll at 3.2600 and ask for a Benefits Administrator or email us at benefits@gmu.edu.

To cancel your coverage, please complete a UNUM change form. Due to the Thanksgiving holiday break, enrollment forms and change forms must be received by HR & Payroll by Wednesday, November 27, 2013.

Posted October 17, 2013

Biometric Screening Deadline Approaching October 31

If you have COVA Care, COVA HDHP or COVA HealthAware and want to reduce your premium payment from January 1 through June 30, 2014, you need to have a biometric screening on file with myActiveHealth. For details, please visit the Benefits Team's myActiveHealth webpage. Please remember, the deadline is Thursday, October 31, 2013.

Posted October 17, 2013

On-Site Flu Shot Clinic for COVA Participants at Faculty-Staff Enrichment Day

Flu shots are part of your wellness benefit through COVA Care, COVA HDHP, COVA HealthAware, and Kaiser Permanente.

For COVA Care, COVA HDHP, and COVA HealthAware participants, there is an on-site flu shot clinic in conjunction with Faculty-Staff Enrichment Day on Tuesday, November 5 from 9:00-1:00 in the Johnson Center Gold Room.

Appointments are suggested but walk-ins will be taken on a space available basis. To make an appointment, please call 877.728.6655, Monday-Friday from 10:00 a.m. to 10:00 p.m. (additional information on appointments is available at the Flu Shot Information link below).

There are additional ways to get a flu shot this season. For details, please visit Flu Shot Information 2013.

If you have any questions, please call the work/life team at 3.2604.

Posted October 4, 2013

Winter Wellness Day: Flu Shot Information

Winter Wellness Day, an all-campus wellness event with flu shots and financial information, will be held on Tuesday, October 15, 2013 in Arlington, Fairfax, and Prince William.

Flu shots are part of your wellness benefit through COVA Care, COVA HDHP, COVA HealthAware, and Kaiser Permanente. There are multiple ways to get a flu shot this season, including at on-site clinics. For details about the on-site clinics and other options, please visit Flu Shot Information 2013.

If you have any questions, please call the work/life team at 3.2604.

Posted September 25, 2013

Employee of the Month

Do you know a superstar? Make sure that they get the recognition that they deserve and nominate them for Mason???s Employee of the Month. Nominations take three simple steps:
1. Obtain letters of support for your nomination
2. Complete the nomination form with the supervisor and department head signatures
3. Submit the completed nomination to Reward and Recognition
Additional information can be found at Employee of the Month

Posted September 19, 2013

Affordable Care Act (ACA) Health Exchange Notice

On behalf of the Commonwealth of Virginia, we will send the notice below as a targeted email to all student employees, non-student wage employees, and adjunct faculty. The State Department of Human Resource Management (DHRM) is mailing the notice to the home addresses of all Mason employees who are eligible for health care.

State Office of Health Benefits Exchange Notice
The State Office of Health Benefits will be mailing all Mason employees eligible for healthcare a "New Health Insurance Marketplace Coverage Options and Your Health Coverage" notice on health insurance exchange coverage effective January 1, 2014. In order to comply with the Affordable Care Act (ACA), all current employees, both those eligible and those not eligible for state health care, must receive the notice by October 1, 2013. This is a notification for you letting you know that you have access to the Federal Health Exchanges for healthcare enrollment. If you have any questions, please contact the State Office of Health Benefits at (804)-225-2131.

Posted September 19, 2013

Timesheet Guidance

Timesheet guidance for the delayed opening on Thursday, September 19, 2013 is available.

Posted September 9, 2013

Deadline for Outstanding Achievement Award Nominations Extended

The deadline for Outstanding Achievement Awards nominations has been extended to Monday, September 16, 2013 at close of business. The award ceremony will be held Wednesday, October 16, at 10:00 a.m. in Dewberry Hall.

For a detailed list of awards, criteria, and nomination information, please go to Annual Awards. Please note that deadlines for the Sustainability Hero Award and Outstanding Supervisor Award have passed.

If you have any questions, please contact the Reward & Recognition Office at 703-993-2739. Let???s make sure those who deserve consideration get nominated!

Posted August 30, 2013

Winter Wellness Day: Flu Shot Information

Winter Wellness Day, an all-campus wellness event with flu shots and financial information, will be held on Tuesday, October 15, 2013 in Arlington, Fairfax, and Prince William.

Flu shots are part of your wellness benefit through COVA Care, COVA HDHP, COVA HealthAware, and Kaiser Permanente. There are multiple ways to get a flu shot this season, including at on-site clinics. For details about the on-site clinics and other options, please visit Flu Shot Information 2013.

If you have any questions, please call the work/life team at 3.2604.

Posted August 30, 2013

2013 Performance Evaluation Season Information

It is once again time to start the annual performance evaluation process. Faculty and staff hired prior to July 24, 2013 will need to be evaluated for the current performance year. Performance appraisals for Administrative/Professional faculty and Classified staff are due in HR & Payroll by Thursday, October 24th. For details on the performance evaluation process, please see the memorandum from Linda Harber.

Individual evaluations submitted last spring for eligibility for the 2013 increase may be incorporated or expanded into the annual evaluation.

If you have any questions, please contact the Compensation Team at compteam@gmu.edu.

Posted August 28, 2013

The Mason Star

The 2013 edition of the Mason Star Newsletter is now available. Read all about the wonderful accomplishments and achievements throughout Mason this year.

Posted August 22, 2013

New Awards for 2013 Outstanding Achievement Awards

Adjunct Faculty Service Award - This award is available for two - three adjunct faculty to recognize their continuous service and commitment to the University, its mission and students. Each recipient will receive $200.

SWELL Award - The Supporting Well-Being & Embracing Living Life Award recognizes an outstanding supervisor who closely lives, promotes and supports the merits of a happy, healthy life at Mason, home and in the community. The nominee must demonstrate an understanding of various Mason work-life policies. A well-being basket and recognition leave given to recipient of this award.

Nominations are due September 6, 2013. Forms and other information can be found here Award Form Home Page

Posted August 16, 2013

Congratulations Mason in Loudoun!

We're excited to announce that Mason in Loudoun received a Gold Award from the Loudoun Chamber of Commerce as part of its Healthy Business Challenge!

Posted July 25, 2013

Biometric Screenings Available at Mason

If you have COVA Care, COVA HDHP or COVA HealthAware and want to reduce your premium payment from January 1 through June 30, 2014, you need to have a biometric screening on file with myActiveHealth. There are three opportunities to get your screening done and one of them is right on campus! For details, please visit the Benefits Team's myActiveHealth webpage. Please remember, the deadline is Thursday, October 31, 2013. On campus opportunities start as soon as Friday, August 2 in Prince William. Don't wait to the last minute; set up your appointment today!

Posted July 12, 2013

2013 Peformance Evaluation and Increase Information

Full details on the July increase process and performance evaluation requirements are available in the Annual Compensation and Performance Evaluation memo.

2013 Performance Evaluation and Increase FAQ

Posted June 28, 2013

Classified Non-Exempt Employees Can Choose Leave or Pay for Overtime Hours

Effective August 1st, Classified non-exempt employees (i.e. overtime eligible for all hours over 40 worked in a week) can initiate or change their election regarding how their overtime is to be handled by the Payroll Department. All Classified non-exempt employees receive overtime pay (at the 1.5 rate) by default, but they have the option of accumulating overtime as leave if they choose.

If you would like to change your election from receiving pay to receiving leave or from receiving leave to receiving pay, please complete an Overtime Leave Agreement Form and submit it to the Payroll Department no later than Monday, September 2 at 5:00 p.m.

Please remember that an election commits you to your choice for one year. If you have already submitted a form in 2013, your election will remain in effect until the annual enrollment period in August of 2014.

Please contact Catalina Wheat at 3-2751 if you have any questions.

Posted June 28, 2013

Outstanding Achievement Awards

It's time to nominate an employee or colleague for an Outstanding Achievement Award! We will be accepting nominations for the Outstanding Achievement Award, Exceptional Support Award, David W. Rossell Quill Award, Martha J. Reiner Quality Customer Service Award, Margaret C. Howell Award and the Team Excellence Award as well as several new awards, to be announced soon. The nominations are due in Human Resources and Payroll (MSN: 3C3) by close of business on Friday, September 6, 2013.

The presentation ceremony is scheduled for 10:00 a.m. on Wednesday, October 16, 2013. For a detailed list of awards, please go to hr.gmu.edu/awards.

Posted June 21, 2013

Faculty/Staff Book Scholarship Deadline Extended

The deadline for applications for Mason’s competitive $250 Faculty/Staff Book Scholarship has been extended to Monday, June 24th at 5:00 p.m. in HR & Payroll (MS 3C3). For details, please see the Faculty/Staff Book Scholarship FAQ.

Posted June 18, 2013

Mason Senior Leadership Closing Administrative Offices and Holding No Classes on July 5

Mason values and appreciates its hard-working faculty and staff. With the July 4 holiday falling on a Thursday this year, senior leadership wants to say thank you for all you do by closing administrative offices and holding no classes on Friday, July 5 to give faculty and staff a four-day weekend. Salaried faculty and staff will receive a day of holiday leave to cover Friday, July 5.

Please note:

1. Should the Governor decide to grant all state employees a day off on July 5, it will be in place of, not in addition to, the leave granted by the University.

2. Non-exempt employees who use the leave on July 5 should report it on their timesheets as holiday leave.

3. Part-time salaried employees will receive a pro-rated amount of leave.

4. If you are on a compressed schedule (full-time) and Friday is a work day for you, you can:

* Go off your compressed schedule for the week of July 1-5 and work three 8-hour days.

* Stay on your compressed schedule and work 24 hours over the three days with supervisor approval (e.g two 10-hour days and one 4-hour day, two 9-hour days and one 6-hour day, etc.).

5. If you are on an alternate schedule or a compressed schedule and Friday is a non-work day, you will still receive 8 hours of compensatory time (pro-rated for part-time) that can be used, with supervisor permission, for up to one year following July 5, 2013 (i.e. July 4, 2014). Compensatory time earned should be entered on your timesheet for July 5.

6. If you are a designated employee and work on Friday, July 5, you will receive 8 hours (pro-rated for part-time) of compensatory time that can be used, with supervisor permission, for up to one year following July 5, 2013 (i.e. July 4, 2014). Compensatory time earned should be entered along with the regular hours worked on your timesheet for July 5.

Posted May 30, 2013

Annual Compensation and Performance Evaluation Memo

Full details on the July increase process and performance evaluation requirements are available in the Annual Compensation and Performance Evaluation memo.

We are finalizing FAQs on the raise process and will post them on the homepage shortly. If you have questions you would like to see addressed, please email compteam@gmu.edu.

Posted May 30, 2013

The New Fiscal Year is Coming: Your First Check May Have Some Changes

1. Open Enrollment Changes: Health Insurance, Flexible Spending Accounts Please note that your July 16 net paycheck (July 5 If you are bi-weekly) may change. This is due to FY2013 changes in optional life insurance premiums (age band only) and increases in health insurance premiums including any open enrollment changes you made regarding health plan and flexible spending accounts.

2. Flexible Spending Account Reminder A reminder for those who have a dependent care or a medical Flexible Spending Account (FSA). The plan year ends on June 30, 2013. You must incur your eligible expenses by June 30th in order to be reimbursed by WageWorks. While your eligible expenses must be incurred by the end of the plan year, you have until September 30, 2013 to submit the expenses for reimbursement. Please note that if you do not use all of the funds in your FSA by the end of the plan year, you will forfeit the remaining funds.

If you have any questions regarding deduction changes effective on 7/1/13 or FSAs, please contact the HR & Payroll Customer Service Center at 3.2600 and ask to speak to a member of the Benefits Team.

Posted May 23, 2013

Health and Flex Open Enrollment Ends Friday, May 24 BUT Health Assessment Deadline Extended

Great news! Many health plan participants have taken the health assessment during Open Enrollment. To ensure that COVA Care and COVA HealthAware participants have an opportunity to receive credit toward their premium rewards, the Department of Human Resource Management (DHRM) has extended the deadline for completing the health assessment to Friday, May 31, 2013 at 11:00 p.m. EDT.

To complete your health assessment please visit myactivehealth.com, or call 866-938-0349.

Please note: This extension does not impact the deadline for making Open Enrollment elections in EmployeeDirect by 11:59 p.m. on Friday, May 24.

Posted May 6, 2013

More Information Available on Your Paystub

Beginning May 5, 2013, we are happy to announce that your PatriotWeb paystub will now have more information on it. There will now be an official Mason logo along with a business address. This, along with year-to-date information, will make the pay stubs more useful to you and your financial institution. For more information, please visit the paystub FAQ.

Posted May 6, 2013

New Resource: Health and Flex Open Enrollment Underway Through May 24

Health and Flex Open enrollment runs through May 24, 2013; choices made during open enrollment are effective on July 1, 2013. Please remember that flexible reimbursement accounts do not roll over from year-to-year; you must enroll each year. Because there are substantive changes to your choices this year, we strongly encourage all benefits eligible faculty and staff to review open enrollment materials carefully. To assist you in this process, there are a number of resources including:

NEW: Benefits Team Online Open Enrollment Briefing

Spotlight on Your Benefits
ALEX(the new online open enrollment tool)
eDirect (to make your open enrollment choices online) and
myactivehealth (if you would like to take a health assessment)
DHRM Open Enrollment Website

Additionally, the Benefits Team will be visiting all three campuses during open enrollment to provide an overview of the process and answer your questions. The session schedule is available on the Benefits website. If you have any questions, please call the HR & Payroll Customer Service Center at 3.2600 and ask to speak to a member of the Benefits Team.

Posted April 30, 2013

Health and Flex Open Enrollment Underway May 1-24

Health and Flex Open enrollment runs from May 1-24, 2013; choices made during open enrollment are effective on July 1, 2013. Please remember that flexible reimbursement accounts do not roll over from year-to-year; you must enroll each year. Because there are substantive changes to your choices this year, we strongly encourage all benefits eligible faculty and staff to review open enrollment materials carefully. To assist you in this process, there are a number of resources including:

Spotlight on Your Benefits
ALEX(the new online open enrollment tool)
eDirect (to make your open enrollment choices online) and
myactivehealth (if you would like to take a health assessment)

Additionally, the Benefits Team will be visiting all three campuses during open enrollment to provide an overview of the process and answer your questions. The session schedule is available on the Benefits website. If you have any questions, please call the HR & Payroll Customer Service Center at 3.2600 and ask to speak to a member of the Benefits Team.

Posted April 23, 2013

Open Enrollment Runs from May 1-24: Spotlight and Other Resources Available

This year there will be some important changes and new opportunities during the health insurance and flexible reimbursement account open enrollment process for benefits eligible faculty and staff. Open enrollment runs from May 1-24, 2013; choices made during open enrollment are effective on July 1, 2013. Please remember that flexible reimbursement accounts do not roll over from year-to-year; you must enroll each year.

Because there are substantive changes to your choices this year, we strongly encourage all benefits eligible faculty and staff to actively participate in this year’s open enrollment process.

To assist you in this process, the annual Spotlight on Your Benefits*, ALEX  (the new online open enrollment tool), and the Benefits Team open enrollment session schedule for Arlington, Fairfax, and Prince William are available on the Benefits website.

If you have any questions, please call the HR & Payroll Customer Service Center at 3.2600 and ask to speak to a member of the Benefits Team.

*The Spotlight on your Benefits will also be mailed to your home by the Department of Human Resource Management (DHRM).

Posted April 12, 2013

May 1-24: Open Enrollment for Health Benefits and Flexible Reimbursement Accounts

This year there will be some important changes and new opportunities during the health insurance and flexible reimbursement account open enrollment process for benefits eligible faculty and staff. Open enrollment runs from May 1-24, 2013; choices made during open enrollment are effective on July 1, 2013. Please remember that flexible reimbursement accounts do not roll over from year-to-year; you must enroll each year.

Because there are substantive changes to your choices this year, we strongly encourage all benefits eligible faculty and staff to actively participate in this year’s open enrollment process. The Department of Human Resource Management will be sending open enrollment information directly to your home address. HR & Payroll will be holding open enrollment sessions in Arlington, Fairfax, and Prince William in May (details coming soon).

Posted March 18, 2013

Mason Night Out: DSW and Coyote Grille, Thursday, March 21

Tick tock discounts are discounts with a deadline. Our latest one comes to us from DSW. On Thursday, March 21, from 10:00am-9:00pm only, a special discount is available for faculty, staff, and students at participating DSW stores. You must bring the DSW flyer with you. Download a copy at mymasonhr. Log in with your Mason user name and password, choose myDiscounts from the left-hand menu and select "Tick Tock Discounts". Special note -- if you're shoe shopping during your work day (with supervisor permission), please take appropriate leave.

Hungry after shoe shopping? Faculty and staff can stop by Coyote Grille (Fairfax) between 5:00 and 10:00 pm on Thursday, March 21 only and enjoy a 15% discount with your Mason ID.

So round up your colleagues and have a Mason Night Out!

Posted March 7, 2013

Health and Flexible Benefits Open Enrollment Dates Announced

Health and Flex Open Enrollment will be May 1-24, 2013 this year.  Please check back for additional details as they're available.

Posted February 6, 2013

DMV2Go Coming to Mason

UPDATE 2.6.13: DMV2Go was scheduled to be on the Fairfax Campus on Monday and Tuesday, February 11-12. A driver ran into the DMV building in Leesburg last week. As a result, DMV2Go can only be on the Fairfax Campus on Tuesday, February 12 as they will be assisting customers at the Leesburg DMV on Monday. DMV2Go will be in Prince William as scheduled on Wednesday, February 13. For times and locations, please see the updated DMV2Go flyer.

Posted January 28, 2013

Timesheet Guidance for Inclement Weather

Please visit inclement weather guidance for information on how to complete your timesheet when the university has been impacted by inclement weather.

Posted January 16, 2013

Flu Shot Options

Flu shots are part of your wellness benefit through COVA Care and Kaiser Permanente. For details on your options, please visit Flu Shot Information 2013. If you have any questions, please call the work/life team at 3.2604.

Posted January 2, 2013

Fiscal Cliff Impact on Your Pay as of Today...

Although there have been some compromises with regard to the “Fiscal Cliff”, the 2013 employee FICA rate was not part of the deal. As a result, the payroll "tax holiday" of 2011-2012 has ended. Beginning with all pay received in 2013, the employee FICA withholding rate will revert back to its original (e.g. pre -2011) rate of 6.2% (up from 4.2% in 2011-2012).

Faculty and staff will see and feel the immediate 2% reduction in take home pay. New federal tax withholding tables have not been issued by the Internal Revenue Service (IRS) yet so it is unclear what the ultimate impact may be. We will keep you posted as more information is available.

Posted December 14, 2012

Winter Break is Coming Soon ....

Please check out our winter timesheet guidance.

Posted November 28, 2012

Winter Break Extended

The Governor provided an additional 8 hours of holiday leave in his Thanksgiving email to state employees. Mason has therefore extended Winter Break by one day. Instead of returning on Wednesday, January 2, the university will now re-open on Thursday, January 3, 2013. Visit the holiday schedule for complete information.

Posted November 9, 2012

Deadline Extended: Deferring your Bonus to your 403(b) Tax Sheltered Annuity

Please note that if you wish to defer a portion or all of your bonus pay to your 403(b) or your 457 supplemental retirement plan, you need to complete a one-time bonus deferral form. Please complete a one-time deferral form for the 403(b) account or the 457 plan as appropriate and submit it to HR & Payroll, Attn: Benefits by the close of business on Friday, November 16, 2012.

Posted November 9, 2012

Gobble, Gobble!

Please check out our annual timesheet guidance for the upcoming Thanksgiving holiday.

Posted November 1, 2012

Outstanding Achievement Awards Rescheduled

We are delighted to announce that the 2012 Outstanding Achievement Awards have been rescheduled for Tuesday, November 13, 2012 from 8:30 - 10:00am in the Johnson Center, Dewberry Hall - South.

Posted October 28, 2012

Achievement Awards Program Postponed

Due to the anticipated impact of Hurricane Sandy, the Outstanding Achievement Awards program scheduled for Tuesday, October 30 at 9:00 a.m. in Dewberry Hall has been postponed. While we cannot get together on Tuesday morning, we extend our congratulations to all recipients and look forward to celebrating together sometime soon.

For the latest available information on the hurricane's impact on Mason, please visit http://today.gmu.edu/announcements/.

Posted October 26, 2012

Hurricane Sandy

As we all track the movements of Hurricane Sandy, please stay up-to-date on its impact at Mason by checking the Mason homepage or linking directly to http://today.gmu.edu/announcements/ regularly. Here you will find information on Mason's operating status as well as information on emergency preparedness and a link to HR & Payroll's Guiding Timesheet Principles for Inclement Weather. You can also call 703.993.1000.

You may want to review the university'sInclement Weather/Emergency Closure policy and its FAQ for guidance.

Stay safe.

Posted October 24, 2012

UNUM Long Term Disability Open Enrollment Starts November 1

If you're a non-VSDP employee who is not yet participating in UNUM or a current participant who wants to change the amount of your coverage, open enrollment runs November 1-30th. Long-term disability insurance is designed to protect your income should you become medically unable to work. Additional information is available on the Long Term Disability (non-VSDP) web page. To obtain a customized enrollment form based on your age and salary, please call HR & Payroll at 3.2600 and ask for a Benefits Administrator or email us at benefits@gmu.edu. To cancel your coverage, please complete a UNUM change form. Enrollment forms and change forms must be received by HR & Payroll by Friday, November 30, 2012.

Posted October 24, 2012

CVC is Underway

The Commonwealth of Virginia Campaign (CVC) facilitates charitable giving for all state employees. This year's campaign -- Virginia is for Givers -- is now underway. You can access the complete listing of charities at http://www.cvc.vipnet.org and make donations on-line. More information will be coming soon.

Posted October 24, 2012

Retirement Tax-Savings Limit Increases in 2013

Participants under age 50 can contribute up to $17,500 in the Supplemental Retirement Plan (403(b)) program and the Virginia Deferred Compensation Plan (DCP) (457(b)). Participants age 50 and over can contribute $23,000 in each plan. If you wish to increase your contribution, please complete a 403(b) salary reduction agreement and/or a 457 salary authorization agreement and return to benefits at MS 3C3.

Posted October 16, 2012

FAQ on Performance Evaluations and the Bonus Available

A FAQ on performance evaluations and the bonus is available.  If you have a question that is not addressed on the FAQ, please contact the Class & Comp team at compteam@gmu.edu.

Posted October 11, 2012

Faculty-Staff Enrichment Day Registration Open

Change is in the air this autumn at Mason! This year’s Faculty-Staff Enrichment Day is on Tuesday, October 23 and will celebrate the ways change brings innovation, creativity, and growth. Keynote speaker, Dr. Ángel Cabrera, will discuss the ways that change and transition move us forward, and endnote speaker, Dr. Linda Monson, will give a lively presentation on how music can change attitudes. Learn techniques for successfully embracing change and about the latest changes at Mason at the professional development sessions throughout the day. To learn more, and to register, please visit http://hr.gmu.edu/learning.

Posted September 25, 2012

Updated Flu Shot Information

Flu shots are part of your wellness benefit through COVA Care and Kaiser Permanente. There are multiple ways to get a flu shot this season, including at on-site clinics. For details about the on-site clinics and other options, please visit Flu Shot Information 2012. If you have any questions, please call the work/life team at 3.2604.

Posted September 16, 2012

Registration Underway: Happy Heart Walk

The 4th annual Happy Heart Walk, held simultaneously on the Fairfax, Arlington, and Prince William campuses, will be held at noon on Thursday, September 27, 2012. Register at the Happy Heart web site.

Posted September 7, 2012

Deadline for Nominations Extended to September 25

The deadline has been extended for nominations for the Outstanding Achievement Award, Exceptional Support Award, The David W. Rossell Quill Award, the Martha J. Reiner Quality Customer Service Award, the Margaret C. Howell Award, the Team Excellence Award, and the new Distance Education Award. Nominations are due in Human Resources & Payroll by the close of business on Tuesday, September 25, 2012.

The presentation ceremony is scheduled for 9:00 a.m. on Tuesday, October 30, 2012.

Please see our Reward & Recognition page for detailed information on the awards. Completed nominations should be sent to Cheryl Rivera at mailstop 3C3. If you have any questions, please contact Reward & Recognition at 3.2739

Posted August 30, 2012

Bonus and Performance Evaluation Season Information

While informal feedback can and should be given throughout the performance year, the start of the new academic year heralds the beginning of the formal performance evaluation process for administrative/professional faculty and classified employees.

Although performance evaluations are important every year, this year they are tied to the 3% bonus authorized by the Governor for eligible salaried faculty and staff.  Performance evaluations are a key form of communication between a supervisor and his or her employees. Open and honest evaluations of performance are an opportunity for supervisors and employees to discuss job interests, issues encountered, areas for improvement and departmental and employee goals.

Performance appraisals for Administrative/Professional faculty and Classified staff are due in HR & Payroll by Thursday, October 25th. For details on the bonus (including the Department of Human Resource Management (DHRM) eligibility guidelines) and the performance evaluation process, please see the memorandum from Linda Harber.

If you have any questions, please contact the Compensation Team at compteam@gmu.edu.

Posted August 18, 2012

DMV2Go is Coming to Mason

Take care of your Department of Motor Vehicle business at a convenient Mason location. DMV2Go is coming to Mason in September. For dates, times, and locations, please see the DMV2Go flyer.

Posted June 28, 2012

It's Outstanding Achievement Award Nomination Time

It’s time to nominate an employee or colleague for an Outstanding Achievement Award! We will be accepting nominations for the Outstanding Achievement Award, Exceptional Support Award, The David W. Rossell Quill Award, the Martha J. Reiner Quality Customer Service Award, the Margaret C. Howell Award, the Team Excellence Award, and the new Distance Education Award. The nominations are due in Human Resources & Payroll by the close of business on Friday, September 14, 2012. The presentation ceremony is scheduled for 9:00 a.m. on Tuesday, October 30, 2012. Please see our Reward & Recognition page for detailed information on the awards. Completed nominations should be sent to Cheryl Rivera at mailstop 3C3. If you have any questions, please contact Reward & Recognition at 3.2739

Posted June 25, 2012

Background Check Policy Changes

There are important changes to the background check policy that will impact new employees and those transferring into new positions going forward. Please see the Employee Relations background check website for information and details as they are available.

Posted June 8, 2012

The New Fiscal Year is Coming: Your First Check May Have Some Changes

1. Open Enrollment Changes: Health Insurance, Flexible Reimbursement Accounts
Please note that your July 16 net paycheck (July 6 If you are bi-weekly) may change. This is due to FY2012 changes in optional life insurance premiums (age band only) and increases in health insurance premiums including any open enrollment changes you made regarding health plan and flexible reimbursement accounts.

2. Flexible Spending Account Reminder
A reminder for those who have a dependent care or a medical Flexible Reimbursement Account (FRA). The plan year ends on June 30, 2012. You must incur your eligible expenses by June 30th in order to be reimbursed by FBMC. While your eligible expenses must be incurred by the end of the plan year, you have until September 30, 2012 to submit the expenses for reimbursement. Please note that if you do not use all of the funds in your FRA by the end of the plan year, you will forfeit the remaining funds.

If you have any questions regarding deduction changes effective on 7/1/12 or FRAs, please contact the HR & Payroll Customer Service Center at 3.2600 and ask to speak to a member of the Benefits Team.

Posted May 24, 2012

Employee Leave From the Governor

This afternoon a message went out from Governor McDonnell indicating that state salaried employees are allowed two hours of leave to be used, to the "greatest extent possible", on Friday afternoon, May 25. Offices can close at 3:00 pm tomorrow as long as there is no disruption to essential services. Employees who are in departments/units that cannot close early, may take two hours of University Leave by June 24, 2012 with supervisor approval.

Please note:

* All employees who use this leave on Friday, May 25 should record 2 hours of University Leave.

* Employees who are on leave Friday, May 25 should record 2 hours of University Leave and other leave as scheduled.

* Full-time employees who have flexible work schedules or alternate schedules record two hours of University Leave.

* Examples:

- An employee who is scheduled to work until 6:00 pm on Friday, May 25 and leaves at 3:00 pm would record 2 hours of University Leave and 1 hour of other leave.

- An employee who is scheduled to finish work at 2:30 pm on Friday, May 25 would, with supervisor approval, leave at 12:30 pm and record 2 hours of University Leave.

- An employee who works a compressed schedule and Friday is his/her scheduled day off, needs to use 2 hours of University Leave recorded by June 24, 2012.

* Part-time salaried employees receive pro-rated University Leave.

* Wage employees are not eligible for University Leave.

One last point: Leave balances will not be changed. University Leave will be recorded by the employee and approved through the customary timesheet approval process.

Posted May 17, 2012

DMV2Go is Coming to Mason in June

Take care of your Department of Motor Vehicle business at a convenient Mason location. DMV2Go is coming to Arlington, Fairfax, and Prince William during the week of June 25-28. Details on the DMV2Go flyer.

Posted April 11, 2012

Quality of Work Life Survey Underway

Every three years, Mason surveys all faculty and staff regarding the quality of work life at the university. Important policies and initiatives have come out of faculty and staff suggestions in previous surveys, from telework and flextime and the Prince William Shuttle to an expansion of the Commuter Choice Program and Child Development Center. The survey is open until Friday, April 27. We hope you’ll take a few minutes to share your thoughts and suggestions.

Posted April 6, 2012

Coming Soon...Quality of Work Life Survey

Every three years, Mason surveys all faculty and staff regarding the quality of work life at the university. Important policies and initiatives have come out of faculty and staff suggestions in previous surveys, from telework and flextime and the Prince William Shuttle to an expansion of the Commuter Choice Program and Child Development Center. Look for the survey in your email next week. We hope you’ll take a few minutes to share your thoughts and suggestions.

Posted March 21, 2012

You're Invited: Pre-Retirement Seminar

Are you are planning to retire in the next five years and are enrolled in the Optional Retirement Plan (ORP) or the Virginia Retirement System (VRS)? We hope you can join us for this day-long workshop that highlights many of the aspects of retirement including finances, health, and your life after working. Receive valuable information and resources from the experts. The session will be held on Friday, April 13th on the Fairfax campus. For details and to register, please visit hr.gmu.edu/learning and click on the "Courses" tab.  If you have any questions, please contact Bridget Peabody at hrlearn@gmu.edu.

Posted March 3, 2012

It's Telework Week!

Spring into a telework opportunity during National Telework week, March 5-9.   Details are available on the work/life flexible work site.

Posted February 16, 2012

DMV2Go Coming to Mason!

Take care of your Department of Motor Vehicle business at a convenient Mason location. DMV2Go is coming to Arlington, Fairfax, and Prince William during the week of March 5-8. Details on the DMV2Go flyer.

Posted January 13, 2012

The 2011 CVC Campaign Extended Through Midnight on January 31

As of December 31, the 2011 Commonwealth of Virginia Campaign (CVC) has reached 75% of its goal of $3,870,000. While there are many forces that impact charitable giving, we also hear that some of our CVC member charities have had to turn clients away because they do not have the funding to serve the increasing number of people in need. There is still time to make a difference and there are several ways to give including online through EmployeeDirect (CREDIT CARD ONLY) through midnight, January 31. To give by check, cash, credit card, or payroll deduction using a paper pledge card, please contact Helga Yunker at hyunker@gmu.edu. Mail completed forms to Helga at MS3C3. A list of approved CVC charities may be found on the donor directory.

Posted January 12, 2012

W-2s are Available Online: Download Yours for a Chance to Win!

Your 2011 W-2s are available on line. Retrieving your electronic copy is easy and immediate. Simply log in to http://patriotweb.gmu.edu, select "Employee Services," then "Tax Forms," and "W2 Year End Earnings Statement." By electing to access your W-2 form electronically, a Mason generated paper W-2 will not be mailed to you. Going electronic puts time on your side; download yours today.

If you download your W-2 before 5:00 pm on Wednesday, January 25th, your name will automatically be entered into a drawing for a special prize. There will also be special recognition for those departments with high participation rates in accessing W-2s electronically.

Please contact the W-2 Hotline at 703-993-2311 or w2info@gmu.edu should you have questions.

For those who do not download an electronic copy, paper W-2 forms will be mailed no later than January 31st, 2012. Please remember: You must ensure that your Permanent Mailing Address is accurate in Patriot Web Self Service.

Posted January 4, 2012

DMV2Go is Coming to Mason in March

Take care of your Department of Motor Vehicle business at a convenient Mason location. DMV2Go is coming to Arlington, Fairfax, and Prince William during the week of March 5-8. Details on the DMV2Go flyer.

Posted December 22, 2011

Leave Reporting Guidance

Today, Thursday, December 22, 2011, across all campuses of George Mason University, administrative offices are closing at 3:00 pm, unless designated services are being provided. Designated employees should remain until the end of the work day unless otherwise advised by your supervisor. Please contact your supervisor if you have any questions.

Please note:

* We're asking academic and administrative departments to manage leave reporting for their classified staff and administrative/professional faculty.

Bi-Weekly Salaried Employees (time sheet due January 1, 2012)

* Bi-weekly time sheets for the period including today are due on January 1, 2012.
* Salaried bi-weekly employees who leave two hours early should account for this closure by reporting two hours of university leave on their timesheet.
* Employees who are on leave today should incorporate two hours of university leave on their time sheet
* If classified, designated employees were asked to work their entire day, they should report two hours of compensatory leave on the time sheet in addition to the hours worked.

Semi-Monthly Employees (amended time sheet needed)

* If a time sheet was submitted to record leave on December 22, an amended time sheet may be submitted to incorporate two hours of university leave taken.
* If non-exempt employees (overtime eligible) left two hours early due to the closing, they should account for their time by including two hours of university leave.
* If classified, designated employees were asked to work their entire day, they should report two hours of compensatory leave on their amended time sheets.
* Amended time sheets are due in HR & Payroll by 5:00 pm on Thursday, January 12, 2012. Flexible Work and Alternate Schedules
* Two hours of university leave should be taken into account if December 22 is a normal workday.

Part-time (.5 FTE and above)

* Part-time employees who are .5 FTE and above receive one hour of university leave if December 22 is a normal workday.
* Follow guidance above as appropriate.

Wage Employees

* Wage employees are paid for hours worked.

Additionally, George Mason University administrative offices are closed and classes are not in session, beginning Friday, December 23, 2011 through Monday, January 2, 2012. Administrative offices return to normal operations on Tuesday, January 3, 2012.

Posted December 19, 2011

Inclement Weather Reminder

University closings, late openings, or other weather related changes in the University's schedule will be announced on Mason's switchboard 703.993.1000*, GMU-TV, the university's homepage, Mason Alert, and local media outlets. For more information, please see the university inclement weather/emergency closure policy.

*Recommended

Posted December 19, 2011

Tax Information for Foreign National Employees

If you are a foreign national employee and receiving a tax treaty benefit, you will be receiving a 1042 for the wages paid to you that are exempt from U.S. tax pursuant to the treaty agreement. Note that most treaty agreements that include exemptions for students will have a dollar limit. If you are a student employee from a treaty country, it is possible you will receive both a W-2 and a 1042. 1042s are mailed sometime prior to the required deadline of March 15th. If you believe that you will be receiving either a 1042 or a 1042 in addition to the W-2, you do not file a tax return until you have both documents. If you have any questions, please contact International Tax at inttax@gmu.edu.

Posted December 15, 2011

Winter Break is Coming Soon....

Please check out our winter break timesheet guidance.

Posted November 10, 2011

Give Thanks in November

The month of November is an appropriate time to thank the people with whom we work and to express our appreciation for everything they do. HR & Payroll’s Rewards & Recognition team provides many ways to recognize a colleague, an employee or student worker for their valuable contributions. Find creative and inventive ways to say “Thank you for a job well done!” at Reward & Recognition. Let people know that their contribution matters to you and to the Mason community.

Posted November 7, 2011

Gobble, Gobble!

Please check out our annual timesheet guidance for the upcoming Thanksgiving holiday.

Posted November 7, 2011

UNUM Long Term Disability Open Enrollment Underway Until November 30

If you're a non-VSDP employee who is not yet participating in UNUM or a current participant who wants to change the amount of your coverage, open enrollment runs November 1-30th. Long-term disability insurance is designed to protect your income should you become medically unable to work. Additional information is available on the benefits website. To obtain a customized enrollment form based on your age and salary, please call HR & Payroll at 3.2600 and ask for a Benefits Administrator or email us at benefits@gmu.edu. Enrollment forms must be received by HR & Payroll by Wednesday, November 30, 2011.

Posted November 4, 2011

eWork Upgrade Status

We are happy to announce that the majority of the issues in the eWork upgrade have been resolved, including the migration and access to see historical and current postings, guest user account access, the ability to update the hiring proposal, and the email trigger function. We do still have a few minor issues pending and appreciate your patience and input as we work to finalize this upgrade.

As always, we are here to assist. If you are having any difficulties please e-mail us at jobs@gmu.edu. Please be sure to provide:

• Your user name
• The error message you are receiving
• Details about the position
• Any additional information that would help in resolving the issue

We look forward to being better able to serve you with the new technology.

Posted November 3, 2011

eWork Upgrade Complete and Some Notes on the Transition

The eWork upgrade has been completed as scheduled. We have a few quick notes to help you with the transition.

* Your saved quick links/bookmarks may not work; please visit https://jobs.gmu.edu/hr and re-save it as your bookmark (If your email links to Internet Explorer, please copy and paste the link into another browser, see note below).

* Currently we are on a temporary server and are experiencing some performance issues. You may find that eWork performs better if you do not use Internet Explorer; try other search engines such as Google, Fire Fox, etc. We will be moved to the production server tonight and you should see improved performance beginning tomorrow.

* As with any major transition, we have discovered some gremlins in the system. We are working with the vendor to resolve any outstanding issues.

* If you are receiving a log-on error, try using your complete email address for your user name.

As always we are here to assist. If you are having any difficulties please e-mail us at jobs@gmu.edu. Please be sure to provide:

* Your user name

* The error message you are receiving

* Details about the position

Thank you for your continued patience and understanding as we complete this import upgrade. We look forward to being better able to serve you with the new technology.

Posted October 25, 2011

Retirement tax-savings limit increases in 2012...

Participants under age 50 can contribute up to $17,000 in the Supplemental Retirement Plan (403(b)) program and the Virginia Deferred Compensation Plan (DCP) (457(b)). Participants age 50 and over can contribute $22,500 in each plan.

Posted October 6, 2011

Faculty-Staff Enrichment Day

We are excited to be addressing the important topic of civility at this year's annual Faculty-Staff Enrichment Day to be held on Wednesday, October 26th. Civility can help us manage conflict and ensure it is not a drain on our productivity, creativity, and well being. This year's sessions will focus on providing you with insights and practical tools to empower you to be an emissary of civility at Mason. For additional information and to register, please visit the FSED website.

Posted October 4, 2011

Fidelity Webinar on Investing

Join Fidelity Investments on Thursday, October 20 for an online webinar entitled,"Building a Portfolio for Any Weather." This beginner-level session is designed for individuals who are enrolled in Mason's 403(b) tax-deferred annuity savings plan and are looking to help improve their investment mix through asset allocation and diversification. Choose from three different session times. You don't need to be a Fidelity participant to sign up. For details and to register, please visit Fidelity Webinar.

Posted October 3, 2011

Special Offer for Faculty & Staff: Discounted Entertainment 2012 Books

2012 Entertainment Books are available to purchase at the same low price as last year -- $15.00 per book. Local and national vendors, thousands of dollars of potential savings. Makes a terrific gift! Email worklife@gmu.edu to pre-order your book(s). Books will be available for pick up in University Hall, Room 4102 on Thursday, October 27 from 12:00-3:00pm. You can pay for your book(s) by cash, check (payable to Entertainment Publications), or credit card (Visa, M/C, Amex) on the day of pick-up. Not on the Fairfax campus? Email worklife@gmu.edu and we'll make arrangements to get the books to you via inter-office mail (checks only please).

Additional information is available on the work/life homepage.

Posted October 1, 2011

2012 Holiday Schedule Available

To help you with your plans for the coming year, please take a look at the 2011-2012 holiday schedule.

Posted September 29, 2011

DMV2Go is Coming to Arlington

DMV2Go visited the Prince William and Fairfax campuses in September. They'll be at the Arlington campus on October 26-27. For details, please see the DMV2Go Flyer.

Posted September 21, 2011

Flu Shot Information

Flu shots are part of your wellness benefit through COVA Care and Kaiser Permanente. There are multiple ways to get a flu shot this season, including at on-site clinics. For details, please visit Flu Shot Information 2011

Posted September 19, 2011

HOURS CHANGE: DMV2Go on the Fairfax Campus

DMV2Go was originally scheduled to be on the Fairfax campus on Wednesday and Thursday, September 21-22 from 9:00 a.m. to 4:00 p.m. We just learned late this afternoon that the Red Cross has asked DMV2Go to attend an event for hurricane victims late Wednesday afternoon. We want to support our fellow Virginians in their time of need. So the hours for DMV2Go in Fairfax have been shortened on Wednesday only.

New Hours for DMV2Go in Fairfax:
Wednesday, September 21:   9:00 a.m. - 1:00 p.m.
Thursday, September 22:   9:00 a.m. - 4:00 p.m. (unchanged)

Thank you for your understanding.

Posted September 13, 2011

Updated: DMV2Go is Coming to Mason

Take care of your Department of Motor Vehicle (DMV) needs at a convenient Mason location. DMV2Go has extended its stay at Prince William through Wednesday, September 14. They will be in Fairfax on September 21-22 and in Arlington on October 26-27. For details, please see the Updated DMV2Go Flyer.

Posted September 4, 2011

Registration Underway: Happy Heart Walk

The 3rd annual Happy Heart Walk, held simultaneously on the Fairfax, Arlington, and Prince William campuses, will be held at noon on Wednesday, September 28, 2011. Register at the Happy Heart web site.

Posted September 4, 2011

Nomination Deadline Extended

The deadline to nominate an employee or colleague for an Outstanding Achievement Award has been extended. Nominations are now due in Human Resources & Payroll (MSN 3C3) by the close of business on Monday, September 19, 2011. The presentation ceremony is scheduled for 9:30 a.m. on Wednesday, October 19, 2011 in Dewberry Hall. For a detailed list of these awards, please visit Reward & Recognition.

Posted August 31, 2011

Performance Evaluation Season Underway

While informal feedback can and should be given throughout the performance year, the start of the new academic year heralds the beginning of the formal performance evaluation process for administrative/professional faculty and classified employees. Performance evaluations are a key form of communication between a supervisor and his or her employees. Open and honest evaluations of performance are an opportunity for supervisors and employees to discuss job interests, issues encountered, areas for improvement and departmental and employee goals. Performance appraisals for Administrative/Professional faculty and Classified staff are due in HR & Payroll by Tuesday, October 25th. For details please see the memorandum from Linda Harber.

Posted August 25, 2011

2011 Member Benefit Profiles (MBP) are available

Enrolled in the Virginia Retirement System (VRS)? Your annual benefit statement, the Member Benefit Profile (MBP) is now available at myVRS. If you have any questions regarding your MBP or accessing it online, please call 3.2600 and ask to speak with a member of the Benefits team. Or you can email benefits@gmu.edu.

In addition to viewing your MBP, at myVRS you can:
* View your member information, including service credit and compensation reported to VRS by Mason;
* Check the status of an application for retirement, purchase of prior service or refund;
*Estimate your retirement benefit using current information;
*View and update your personal contact information online.

Posted August 16, 2011

Action Needed: DHRM Policy on Electronic Communications and Social Media

As more Mason departments use Facebook, Twitter and other social networking sites and as most of us use email and IM, it's important to review the Department of Human Resource Management's (DHRM) policy 1.75 "Use of Electronic Communications and Social Media".

Current employees must go to myMasonHR, review the online Certificate of Receipt and acknowledge receipt of the policy. New employees will be advised at orientations to visit myMasonHR. Once you acknowledge receipt, the Certificate will be removed from view in future visits to myMasonHR. Because the Certificate is a potential audit point, it is very important that all faculty and staff acknowledge receipt of the policy.

If you have any questions, please contact Jennifer Irvin at 3.2616 or by email at jirvin@gmu.edu

Posted August 9, 2011

TRICARE Supplement Available This Fall

There will be a special enrollment period beginning August 22 through September 6 for coverage effective October 1, 2011 for those who are eligible for both TRICARE and the State Health Benefits Program. The supplement is part of a legislative package to offer education and health care assistance to Virginia's military families.

Additional information is available on the Benefits homepage.

Posted August 8, 2011

Compressed Schedules and Labor Day

If you are a salaried employee, utilizing the compressed schedule flexible work option of four 10 hour days, and your typical schedule is Tuesday-Friday, you may wonder how to handle the upcoming Labor Day holiday held on Monday, September 5th this year.

With your supervisor's approval, you can go off your compressed schedule for the week, work 8 hours each day, and take the 8 hours of holiday leave on Monday. If you stay on your compressed schedule, when you complete your timesheet, enter 8 hours under comp time earned. You then have 8 hours of comp time that can be used, with the approval of your supervisor, anytime during the 12 months after September 5, 2011.

For those of you who compress your schedule and normally work on Mondays, please remember that you receive 8 hours of holiday pay for Monday, September 5. If you are on a 9 hour or 10 hour compressed daily schedule, you do have to account for the full amount of your work day on September 6 either by working or taking leave.

If you have any questions, please contact Janet Walker at 3.2604.

Posted July 11, 2011

It's Nomination Time!

It’s time to nominate an employee or colleague for an Outstanding Achievement Award!   We will be accepting nominations for the Outstanding Achievement Award, Exceptional Support Award, the David W. Rossell Quill Award, the Martha J. Reiner Quality Customer Service Award, the Margaret C. Howell Award and the Team Excellence Award.  The nominations are due in Human Resources & Payroll by close of business on Friday, September 10, 2011.  The presentation ceremony is scheduled for 9:30 a.m. on Wednesday, October 19, 2011.

For a detailed list of these awards, please go to http://hr.gmu.edu/awards. Please send completed nominations to Cheryl Rivera - MSN 3C3.

If you have any questions, please contact Reward & Recognition at 3.2739.

Posted July 7, 2011

Reminder: Virginia Retirement System (VRS) Change for Grandfathered Employees

A reminder that grandfathered employees in VRS will receive their 5% increase and begin their 5% contribution to their VRS account beginning with their paycheck dated 7/8/11 (for bi-weekly) and 7/15/11 (for semi-monthly).

For 9-month faculty members in VRS, the effective date of both the salary increase and the pre-tax deduction is August 25th. 9-month faculty will see both in their September 16th pay check.

Please note: If you are on a bi-weekly schedule, the VRS calculation is made by multiplying the annual salary by .05 and then dividing it over 24 pay periods (not 26 as you might think it would be). This is because VRS contributions are calculated on a monthly basis.

You can review the complete email that went out to all grandfathered VRS participants last month at VRS email.

Posted June 23, 2011

The New Fiscal Year is Coming: Your First Check May Have Some Changes

1. Open Enrollment Changes: Health Insurance, Flexible Reimbursement Accounts
Please note that your July 16 net paycheck (If you are bi-weekly, July 8) may change. This is due to FY2012 changes in optional life insurance premiums and increases in health insurance premiums including any open enrollment changes you made regarding health plan and flexible reimbursement accounts.

2. Flexible Spending Account Reminder
A reminder for those who have a dependent care or a medical Flexible Reimbursement Account (FRA). The plan year ends on June 30, 2011. You must incur your eligible expenses by June 30th in order to be reimbursed by FBMC. While your eligible expenses must be incurred by the end of the plan year, you have until September 30, 2011 to submit the expenses for reimbursement. Please note that if you do not use all of the funds in your FRA by the end of the plan year, you will forfeit the remaining funds.

If you have any questions regarding deduction changes effective on 7/1/11 or FRAs, please contact the HR & Payroll Customer Service Center at 3.2600 and ask to speak to a member of the Benefits Team.

Posted June 17, 2011

Compressed Schedules & July 4th

If you are utilizing the compressed schedule flexible work option of four 10 hour days and your typical schedule is Tuesday-Friday, you may wonder how to handle the upcoming July 4th holiday. With your supervisor's approval, you can go off your compressed schedule for the week, work 8 hours each day, and take the 8 hours of holiday leave on Monday. If you stay on your compressed schedule, when you complete your timesheet, enter 8 hours under comp time earned. You then have 8 hours of comp time that can be used, with the approval of your supervisor, anytime during the 12 months after July 4, 2011.

For those of you who compress your schedule and normally work on Mondays, please remember that you receive 8 hours of holiday pay for Monday, July 4. If you are on a 9 hour or 10 hour compressed daily schedule, you do have to account for the full amount of your work day on July 4 either by working or taking leave.

If you have any questions, please call the Customer Service Center at 3.2600 and ask to speak to a member of the work/life team.

Posted June 9, 2011

Introducing Mason's New Faculty/Staff Book Scholarship

We delighted to announce that Mason's new book scholarship application is available. If you are a faculty or classified staff member pursuing a degree at Mason, you may want to check out this $250 competitive scholarship opportunity. The Mason faculty/staff book scholarship is made possible by the $25,000 endowment Mason received for winning TIAA-CREF's Raise the Rate contest last fall.

Scholarship Application (submission deadline is 8/15/11)

Posted June 9, 2011

Reminder: Grandfathered Compensatory Leave Deadline Approaching

Last year, Human Resources & Payroll moved existing compensatory leave balances to a new leave code titled "Grandfathered Compensatory Time" (GCMP). When compensatory time is taken (CTT) the hours are entered on the electronic timesheet and the GCMP balance is automatically used first. Classified employees with compensatory leave balances must use these hours prior to June 25, 2011.

Compensatory time earned from June 25, 2010 forward expires 12 months from the pay period in which it was earned and a maximum of 96 hours of compensatory leave may accrue.

Additional details on comp leave can be found at Overtime and Compensatory Time Guidelines.

If you have any questions, please contact our Customer Service Center at 3.2600. They will be able to assist you or direct you to the appropriate office to have your question addressed.

Posted June 2, 2011

The Department of Motor Vehicles is Coming to Mason!

DMV2Go is coming to Arlington and Fairfax. Take care of your DMV needs at a handy Mason location.

June 13-14, 9:00am - 4:00pm, Fairfax, Lot A

June 15-16, 9:00am - 4:00pm, Arlington, Fairfax Drive in front of Founders Hall

For details on DMV2Go please visit Fairfax and Arlington

Posted May 12, 2011

Update: HR & Payroll is Moving to University Hall

The Office of Human Resources & Payroll is moving to the 4th floor of University Hall on the Fairfax Campus on Wednesday, May 18. We're excited about our move to campus however we know it will present some logistical interruptions. We hope to keep them to a minimum but ask that you please keep our move dates in mind as you plan your HR & Payroll needs. Below please find our planned move schedule and its impact on operations. We will update this information if conditions/situations change.

Thursday, May 12 - The file room (all personnel, retirement, workers' comp files, etc.) moved to University Hall. We will have limited access to these files between Thursday, May 12 and Thursday, May 19.

Tuesday, May 17 - Unfortunately, we cannot process checks after noon today. Beginning at 5:00pm today, you will not be able to reach us through our Customer Service Center (main phone number 703.993.2600).

Wednesday, May 18 - Both the Customer Service Center and the New Employee Welcome (NEW) Center will be closed on Wednesday, May 18. We will not be able to issue checks or job offers on this date. We request that hiring managers or HR liaisons have all job transactions effective during the week of the move submitted by Friday, May 13. Most of us will be reachable by email throughout the move. Our general email address hr@gmu.edu will be monitored throughout the move as will all generic email addresses including jobs@gmu.edu benefits@gmu.edu ,worklife@gmu.edu , and hris@gmu.edu. Please keep in mind that all of our materials will be boxed and inaccessible, however we will assist you in whatever way we can.

Thursday, May 19 - The NEW Center will be closed today, however we do expect to be partially operational. Your patience and understanding will be greatly appreciated as we unpack and settle in at the new location. We may have only limited access to materials particularly in the morning. We will not be able to issue checks today.

Friday, May 20 - We hope to be almost fully operational today and look forward to being able to assist you with your HR & Payroll needs. The NEW Center will reopen in our new location at 8:00am.

Office of Human Resources & Payroll
University Hall Room 4135 (4th Floor)
4441 George Mason Boulevard Fairfax, VA 22030
(Corner of George Mason Boulevard and University Drive)
703.993.2607 (unchanged)

We may not be able to issue checks or provide IDs in the NEW Center until Monday, May 23.  We will refer new employees to the Photo ID office if we cannot process new IDs.

Posted May 12, 2011

Cash Match Reinstated

As of the July 1, 2011 pay date, the cash match for participants in the Supplemental Retirement Account or the Deferred Compensation Plan will return to 50 percent of your contribution, not to exceed $20 per semi-monthly pay period (adjusted for those on bi-weekly or paid over 9 months). The cash match was reduced to $10 per pay period for the current fiscal year, which ends June 30, 2011.

Posted May 5, 2011

HR & Payroll is Moving to University Hall

The Office of Human Resources & Payroll is moving to the 4th floor of University Hall on the Fairfax Campus on Wednesday, May 18. Our file room will be moving on Thursday, May 12. We're excited about our move to campus however we know it will present some logistical interruptions. We hope to keep them to a minimum but ask that you please keep our move dates in mind as you plan your HR & Payroll needs. Below please find our planned move schedule and its impact on operations. We will update this information if conditions/situations change.

 

Posted May 4, 2011

Check out Mason on WAMU ... Just in Time for Summer Flex

Mason faculty and staff were recently featured on WAMU in a piece on flexible work.  Speaking of flexible work options, Summer Flex 2011 begins May 15 and runs through August 20. Summer Flex is a terrific opportunity to take that first step -- start the conversation in your department and try out flexible work. Resources for getting started and lots of helpful information on Flexible Work options at Mason are available on the work/life flex page.

Posted May 2, 2011

Leadership Legacy Program

The Leadership Legacy Program, a partnership program sponsored by MasonLeads and the Office of Human Resources/Payroll, is designed for Mason full-time faculty and staff who are committed to furthering their leadership development.  The program curriculum provides opportunities for experienced faculty and staff to advance their conceptual and experiential understanding of leadership in the context of university settings.

Read More...

Posted April 22, 2011

Employee Recognition Leave From the Governor

This afternoon a message went out from Martin Kent, the Governor's Chief of Staff, indicating that state employees are allowed to leave today at 3:00 providing "there are no unfinished work commitments that must be done today." Mason will remain open for the rest of the business day. Employees who do not use this leave today will have 2 hours of recognition leave added to their leave balance. Look for the code "FLH" for floating holiday to be added to leave balances during the coming pay period. This leave must be used before the last pay period of the fiscal year -- for bi-weekly, June 18 and for semi-monthly, June 24th.

Please note:

Posted April 1, 2011

Human Resources & Payroll Moving in May

The Office of Human Resources & Payroll will be moving to University Hall on the Fairfax Campus on Wednesday, May 18.  We're excited about our move to campus however we know it  will present some logistical interruptions.  We hope to keep them to a minimum but ask that you please keep our move date  in mind as you plan your HR & Payroll needs.

Posted March 22, 2011

Pre-Retirement Seminar: Friday, April 29th

Mason faculty & staff who are planning to retire in the next five years and are enrolled in the Optional Retirement Plan (ORP) or Virginia Retirement System (VRS) are invited to attend this day-long seminar. Hear from the experts on social security, your retirement plan, and health insurance. Connect to some of the resources available to you as you prepare for the next phase of your life. For more information, or to register, please visit http://hr.gmu.edu/learning and click on Courses.

Posted March 14, 2011

Show Your Appreciation

Show your appreciation for a job well done. Reward & Recognition has lots of ways to say  "Thank You". Check them out today!

Posted February 24, 2011

Changes are Happening in Reward and Recognition!

Our Reward and Recognition program is more than 15 years old now.  Since its inception the annual ceremony calendar has remained the same.  In the meantime, Mason has grown much larger in student and employee population. To reflect our changing community, Reward and Recognition is evolving as well.

The programming will include:

*  An annual recognition ceremony for faculty and staff with 3 years of service

*  A new two-day celebration of University Day (service awards)

*  The Outstanding Award Ceremony will be held annually in the fall

*  A new year-end reception for the Employee of the Month recipients

To start the year, Dr. Merten will host an annual Coffee and Conversation on March 10, 2011 at 9:30 am at the Center for the Arts lobby for our  faculty and staff with 3 years of service.  Dr. Merten will be speaking about what’s going on around Mason, as well as taking questions from participants.

University Day, traditionally the day we celebrate employee service, has grown significantly and will be celebrated on two separate days.  This year we expect nearly 600 faculty and staff to be recognized. On April 6, 2011, we will be hosting a pizza party in Dewberry Hall at 12:00 pm recognizing the 5, 10 and 15 year employees, as well as our corporate partners.  On April 7, 2011, we will be hosting a breakfast at the Mason Inn at 9:00 am recognizing the 20, 25, 30, 35 and 40 year employees. 

The Outstanding Achievement Award ceremony will become an annual event to be held in October of each year.  We are expecting to receive an overwhelming number of candidates for each category because of these changes.  We plan to make this event even larger and more special for the Mason community.

We will end each year with a special reception for the Employee of the Month recipients.  During the month of December, before we celebrate the holidays, we will host a reception to say thanks again to these employees.  As they all come together, we will once again recognize their efforts and accomplishments here at Mason.

If you have any questions regarding any of these events, please contact the Reward & Recognition office at 3.2739 or 3.2138. 

Posted January 12, 2011

Compensatory Leave Update

Compensatory leave is earned by exempt classified employees who, with their supervisor's approval, work additional hours and receive leave on an hour for hour basis. Generally compensatory leave should only be authorized for those rare instances where additional hours are necessary and unavoidable. Compensatory leave hours must be used within 12 months of the pay period in which they are earned.

Last year, Human Resources and Payroll moved existing compensatory leave balances to a new leave code titled "Grandfathered Compensatory Time" (GCMP). When compensatory time is taken (CTT) the hours are entered on the electronic timesheet and the GCMP balance is automatically used first. Classified employees with compensatory leave balances must use these hours prior to June 25, 2011. This means there are less than 6 months left!

Compensatory time earned from June 25, 2010 forward will expire 12 months from the pay period in which it was earned and a maximum of 96 hours of compensatory leave may accrue. Additional details on comp leave can be found at Overtime and Compensatory Time Guidelines. Additional information is also available in the Instant HR/Payroll archive.

If you have any questions, please contact the Human Resources and Payroll Customer Service Center at 3.2600. They will be able to assist you or direct you to the appropriate office to have your question addressed.

Posted January 10, 2011

Reminder: Dependent Health Care Coverage

Just a reminder that if your health coverage is through Mason (via the Commonwealth of Virginia), dependent coverage to age 26 -- a provision of the health care reform legislation signed by the President in March 2010 -- will go into effect at the beginning of the 2011-12 plan year on July 1, 2011.

Posted January 3, 2011

Year-End Newsletter

Our Year-End Newsletter is available.

Posted December 23, 2010

Winter Break is Here ....

Please check out our Winter Break Timesheet Guidance.

Posted December 15, 2010

Inclement Weather Reminder

University closings, late openings, or other weather related changes in the University's schedule will be announced on Mason's switchboard 703.993.1000, GMU-TV, the university's homepage, Mason Alert, and local media outlets. For more information, please see the university inclement weather policy.

Posted December 9, 2010

Guidance on Outages

In targeted cases where an outage or situation (loss of power or data, extreme noise, etc.) is expected to be protracted, the supervisor, in collaboration with his/her department head and Human Resources & Payroll, can make a call to close an office due to a localized situation and grant university leave.  Prior to making such a determination, alternate arrangements should be attempted such as relocating staff or utilizing informal telework or compressed schedule arrangements. 

If a situation only impacts one person or a very small number of people, every effort should be made to utilize one of the alternate arrangements described above.  If an alternate solution is not feasible, individual circumstances will dictate the type of leave to be used.

Note:  The length of time can be flexible depending upon the situation.  Good judgment must be used by supervisors and department heads to determine the likelihood that the circumstance is temporary and of short duration or will be lengthy.

Posted December 7, 2010

Additional Holiday Leave Granted

The governor provided salaried faculty and staff with 8 hours of additional holiday leave (pro-rated for part-time).  Rather than close the university on December 23rd, this additional 8 hours of leave will be recorded as a flex holiday to be used between December 23, 2010 and December 24, 2011.  It is felt that this will provide faculty and staff with the maximum amount of flexibility to use this additional 8 hours of holiday leave at a time when it works for them.

With supervisor approval, faculty and staff can take off December 23rd however the university will be open.

Please note: Since the university is open on Thursday, December 23, Mini-Flex remains December 22 and 23.

Posted December 6, 2010

Mason in the News

Mason is featured in the December 3 issue of USA Today in the "Work-Life Balance" supplement. Read about the importance of Mason's faculty and staff in developing work/life opportunities at Mason.

Posted December 3, 2010

Celebrate Employee Learning Week December 6-10!

Human Resources & Payroll celebrates Mason faculty and staff members who seek out opportunities for learning and professional development. Highlight your accomplishments this week by participating in our Employee Learning Week contest, attending our professional development workshops, and sharing your learning goals with your team. For all the details, please visit http:hr.gmu.edu/training

Posted December 3, 2010

Mini Flex is Back!

As a way to encourage flexibility in the workplace, the University is holding a Mini-Flex on December 22 and 23. Mini-Flex is a chance for eligible salaried employees to try out telework by working from home just before winter break. Important details, including how to participate, are available on the Work/Life Flexible Work page.

Posted November 29, 2010

UNUM Long Term Disability Open Enrollment Ends Tuesday, November 30

If you're a non-VSDP employee who is not yet participating in UNUM or a current participant who wants to change the amount of your coverage, open enrollment runs through November 30.  Long-term disability insurance is designed to protect your income should you become medically unable to work. 

To obtain a customized enrollment form based on your age and salary, please call HR & Payroll at 3.2600 and ask for a Benefits Administrator or email us at benefits@gmu.edu.  Enrollment forms must be received by HR & Payroll by Tuesday, November 30, 2010.

Note to current participants: Whether or not you change your coverage during Open Enrollment, your UNUM long term disability premium will increase effective with your December 16, 2010 paycheck due to age band changes.

(If you are a VSDP employee, you already have both short term and long-term disability coverage)

Posted November 15, 2010

Gobble Gobble!

Please check out our annual timesheet guidance for the upcoming Thanksgiving holiday.

Posted November 9, 2010

Give Thanks in November

The month of November is an appropriate time to thank the people with whom we work and to express our appreciation for everything they do. HR & Payroll’s Rewards & Recognition team provides many ways to recognize a colleague, an employee or student worker for their valuable contributions. Find creative and inventive ways to say “Thank you for a job well done!” at http://hr.gmu.edu/awards.

Let people know that their contribution matters to you and to the Mason community.

Posted November 5, 2010

Turnover Deadlines for VSDP Family/Personal Leave and Excess Annual Leave

A reminder to classified staff  that there are limits to the amount of annual leave that can be carried over from year-to-year. For excess classified annual leave, VSDP Sick, and VSDP Family and Personal leave purposes (for both classified staff and faculty enrolled in VSDP), the year runs from January 10-January 9.  Unused VSDP Sick and Family and Personal leave will be replaced with a new allotment of leave if not used by January 9, 2011. New VSDP Sick and Family and Personal Leave will be awarded on January 10.

If your annual leave balance exceeds the maximum (see chart below) as of January 9, 2011, you will lose that portion that exceeds the limit.  The limits as defined by the state Department of Human Resource Management (DHRM) are:

Years of Service Accrual Rate per Pay Period Maximum Carryover
Under 5 4 hours 24 days (192 hours)
5-9 Years 5 hours 30 days (240 hours)
10-14 6 hours 36 days (288 hours)
15-19 7 hours 42 days (336 hours)
20-24 8 hours 48 days (384 hours)
25+ Years 9 hours 54 days (432 hours)

Note:  The 12-month faculty leave year ends each year on June 24th.  Full time 12-month faculty may carry over 21 days of annual leave.

Donating Unused Annual Leave

Any unused annual leave may be donated in 8-hour increments.  Please complete a leave donor form before January 9, 2011 and submit your completed leave donation form to the HR & Payroll office at MS 3C3.

Posted October 26, 2010

Bonus FAQ

We have created a list of Frequently Asked Questions(FAQ) for the upcoming bonus. Should you have a question that you do not see in the FAQ, please email it to worklife@gmu.

Please remember, if you would like to make a one-time change to the amount you contribute to your 403(b) account or 457 deferred compensation plan, please complete the one-time only deferral form for the 403(b) account or 457 plan as appropriate and submit it to HR & Payroll, MS 3C3, Attn: Benefits by the close of business on Monday, November 1, 2010.

Posted October 24, 2010

Tips for Managing Stress in the Workplace

In this time of economic stress, many of us may be feeling stretched too thin, losing our tempers too quickly, and generally not making enough time to stop, breathe, and simply "BE".  Try one of these tips for managing stress in the workplace, and make a moment for yourself.

Posted October 22, 2010

Faculty/Staff Seasonal Flu Shot Information

Seasonal flu shots for faculty and staff are available at no cost or low cost this season. If you have any questions, please call our Customer Service Center at 3-2600 and ask for the Benefits Team.

Posted October 19, 2010

Outstanding Achievement Awards This Friday

You are cordially invited to attend the Outstanding Achievement Awards ceremony scheduled for Friday, October 22, 2010 in Dewberry Hall South at 9:00am. Join us as we acknowledge the remarkable contributions made by our colleagues and celebrate being in the "spirit of Mason". Light refreshments will be served.

 

Posted October 4, 2010

Commonwealth of Virginia Campaign Underway

The 2010 Commonwealth of Virginia Campaign (CVC) is underway until December 15, 2010. We encourage you to learn about the vital services that nonprofit organizations are providing in our community. A complete listing of charities is available at the CVC website. You can donate by payroll deduction, check or credit card on the CVC site (through Employee Direct). If you have questions, please contact Helga Yunker via email at hyunker@gmu.edu. Thank you for all that you do for Mason and our community. Together we make a difference as we all “Give From the Heart”!

Posted September 30, 2010

Special Offer for Faculty & Staff: Discounted Entertainment 2011 Books

2011 Entertainment Books are available to purchase at the same low price as last year -- $15.00 per book. Local and national vendors, thousands of dollars of potential savings. Makes a terrific gift! Email worklife@gmu.edu to pre-order your book(s).

Books will be available for pick up in the Student Media Conference Room in SUB I on Wednesday, October 20 from 11:30am-1:30pm. You can pay for your book(s) by cash, check (payable to Entertainment Publications), or credit card (Visa, M/C, Amex) on the day of pick-up.

Not on the Fairfax campus? Email worklife@gmu.edu and we'll make arrangements to get the books to you via inter-office mail (checks only please).

Posted September 24, 2010

The Suspense Continues: Raise the Rate

Thanks to everyone for submitting your terrific ideas!  The Raise the Rate folks at TIAA-CREF are tabulating the results and will make an announcement on November 1. 

Posted September 16, 2010

Performance Evaluation Season Underway

While informal feedback can and should be given throughout the performance year, the start of the new academic year heralds the beginning of the formal performance evaluation process for administrative/professional faculty and classified employees. Performance evaluations are a key form of communication between a supervisor and his or her employees. Open and honest evaluations of performance are an opportunity for supervisors and employees to discuss job interests, issues encountered, areas for improvement and departmental and employee goals. Performance appraisals for Administrative/Professional faculty and Classified staff are due in HR & Payroll by Monday, October 25th. For details please see the memorandum from Linda Harber.

Posted September 7, 2010

Registration Underway: Happy Heart Walk

The 2nd annual Happy Heart Walk, held simultaneously on the Fairfax, Arlington, and Prince William campuses, will be held at noon on Wednesday, September 29, 2010. Register at the Happy Heart web site.

Posted September 2, 2010

Gremlin in the COVA Care Explanation of Benefits (EOB) Deductible Display

The Department of Human Resource Management (DHRM) has let us know that Anthem is experiencing a temporary problem concerning the Explanation of Benefits (EOB) for COVA Care members. The EOB may be displaying incorrect information on the family deductible line. This problem may impact all members if they had a claim processed by Anthem on or after July 1, 2010.   

Please note that although the family deductible line on the EOB may be wrong, the payment amount made to the provider is correct.  DHRM is reviewing the remainder of the EOB for accuracy.  Anthem expects to have all issues fixed by early September.  In the meantime, if you are a COVA Care member with Employee Plus One or Family coverage please contact Anthem at 1-800-552-2682 to obtain your correct family deductible amount. EOBs for single coverage members display the correct individual deductible; however, there may be dollars incorrectly reported for the family deductible. In this case, please disregard the family deductible line on the EOB. 

Anthem Customer Service Representatives are prepared to handle calls from members about this situation. Anthem apologizes for any confusion this has caused COVA Care members.

Posted September 2, 2010

Re-registration Needed on Anthem's Secure Member Portal

The Department of Human Resource Management (DHRM) has let us know that due to system upgrades, Anthem members (i.e. COVA Care participants) registered on Anthem’s secure member portal at www.anthem.com/cova are being asked to re-register with a new username and password.  DHRM reports that this should be an easy and intuitive process, and you may be able to keep your same log-in information if it's not being used by someone else. For a short Powerpoint presentation on the process please visit Anthem Re-registration.

Posted August 27, 2010

2010 Member Benefit Profiles (MBP) are available

Enrolled in the Virginia Retirement System (VRS)? Your annual benefit statement, the Member Benefit Profile (MBP) is now available at myVRS. If you have any questions regarding your MBP or accessing it online, please call 3.2600 and ask to speak with a member of the Benefits team. Or you can email benefits@gmu.edu. In addition to viewing your MBP, at myVRS, you can:

Posted August 27, 2010

Hold the Date: Happy Heart Walk

The 2nd annual Happy Heart Walk will be held at noon on Wednesday, September 29th simultaneously on the Arlington, Fairfax, and Prince William campuses.  Details and registration coming soon!

Posted August 3, 2010

It's Nomination Time!

It’s time to nominate an employee or colleague for an Outstanding Achievement Award!  We will be accepting nominations for the Outstanding Achievement Award, Exceptional Support Award, The David W. Rossell Quill Award, the Martha J. Reiner Quality Customer Service Award, the Margaret C. Howell Award and the Team Excellence Award.  The nominations are due in Human Resources & Payroll by close of business on Friday, September 3, 2010. The presentation ceremony is scheduled for 9:00 a.m. on Friday, October 22, 2010. 

Please see our Reward & Recognition page for detailed information on the awards.  Completed nominations should be sent to Cheryl Rivera at mailstop 3C3.  If you have any questions, please contact Cheryl @ 3-2739

Posted August 3, 2010

Compressed Schedules & Labor Day

If you are utilizing the compressed schedule flexible work option of four 10 hour days and your typical schedule is Tuesday-Friday, you may wonder how to handle the upcoming Labor Day holiday held on Monday, September 6th this year. With your supervisor's approval, you can go off your compressed schedule for the week, work 8 hours each day, and take the 8 hours of holiday leave on Monday. If you stay on your compressed schedule, when you complete your timesheet, enter 8 hours under comp time earned. You then have 8 hours of comp time that can be used, with the approval of your supervisor, anytime during the 12 months after September 6, 2010.

For those of you who compress your schedule and normally work on Mondays, please remember that you receive 8 hours of holiday pay for Monday, September 6.  If you are on a 9 hour or 10 hour compressed daily schedule, you do have to account for the full amount of your work day on September 6 either by working or taking leave.

If you have any questions, please contact Janet Walker at 3-2604.

Posted July 27, 2010

Non-Exempt Employees Can Choose Leave or Pay for Their Overtime Hours

It's time for non-exempt employees (i.e. overtime eligible) to initiate or change their election regarding how their overtime is to be handled by the Payroll Department -- either to be paid (which is the default) or to accumulate overtime as leave. The deadline to make a selection is Friday, September 3.

Posted July 19, 2010

Quality of Work Life Task Force Recommends Resources

The Quality of Work Life Task Force 2009 Executive Summary encourages faculty and staff to avail themselves of the resources available in HR & Payroll including the Employee Assistance Program (EAP), one-on-one financial counseling through Mason's retirement vendors, flexible work options, and discount opportunities. We are delighted to assist you with these resources and many more. Additional information is available on these specific topics at: