Human Resources and Payroll

Reward and Recognition

 

Welcome!

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George Mason University values a culture of recognition to appreciate, motivate and retain its faculty and staff. The Human Resources and Payroll Reward and Recognition program creates and implements recognition opportunities that are fun, meaningful and linked to the values and mission of Mason.

Purpose of Recognition

The George Mason University Rewards and Recognition program’s purpose is to recognize individuals and teams for contributions to their department, school or the University as a whole. Mason faculty and staff are encouraged to use the recognition tools and resources available to them to foster an environment of shared success and commitment. The program provides various opportunities to acknowledge other’s contributions from gift cards and non-monetary awards to events that celebrate the achievements of Mason’s faculty and staff.

Types of Awards

Recognition is most effective when it takes place on a regular basis in a variety of different ways. Mason’s Reward and Recognition program provides a continuum of opportunities for recognizing colleagues across the University.

Formal Recognition - this type of recognition occurs on a regular basis and is delivered by HR & Payroll, The Commonwealth of Virginia or in schools or departments.

HR & Payroll Awards

  • Employee of the Month
  • Faculty Staff Book Scholarship
  • Outstanding Achievement Awards
  • University Day Service Awards

Departmental Awards

Commonwealth of Virginia Governor’s Awards for Public Service

Informal Recognition - this type of recognition includes on-the-spot and day-to-day recognition and is typically administered by HR & Payroll but delivered by departments and schools.

eCards - electronic greeting cards that anyone can send to congratulate, encourage or send some cheer.

Monetary Awards

  • Gift Cards - for request for peer-to-peer recognition
  • Impact Awards

Non-Monetary Awards – awards that are material goods, such as non-refundable gift certificates, plaques, trophies, desk items, clothing, tools, electronics or sports equipment.

  • Mason Flare – fun, informal awards for request for peer-to-peer recognition
  • Student Employee Recognition – for request to recognize Mason’s student employees
  • Presidential Citation

Recognition Leave

Recognition Leave

Recognition leave can be awarded to employees for doing exceptional work that is above and beyond the scope of their usual job duties. Recognition leave is open to classified employees and administrative/professional faculty.

Amount of Recognition Leave Duration of Exceptional Work Criteria for Consideration Approval
*1 Day/8 Hours 1-2 weeks

Examples of reasons to reward at this level:

• Doing exemplary work or a commendable job on a project or activity

• A specific customer compliment

• Effectively managing growth or change in unit or department

• Providing excellent service or support to others

• Providing guidance, feedback and encouragement to colleagues

Supervisor or Dean
*2 Days/16 Hours 3-4 weeks

Doing a project beyond the scope of usual job responsibilities

Examples of reasons to reward at this level:

• Providing outstanding service to others

• Putting forth an effort to develop others through mentorship and/or recognizing other's accomplishments publicly or privately

• Suggesting or developing new work methods or reorganizing work flow to increase productivity or save money

Supervisor or Dean
3 Days/24 Hours 1-3 months

Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed

Examples of reasons to reward at this level:

• Enhancing the well-being of unit/department through willingness to provide extra support to others

• Consistently acting as a team player and encouraging teamwork in others

• Exhibiting initiative and creativity resulting in improved operating efficiency of department or unit

Supervisor/Dean & SVP/Provost
4 Days/32 Hours 3-6 months

Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed

Examples of reasons to reward at this level:

• Enhancing the well-being and image of department through work that brings distinction to their department within the Mason community

• Developing processes, programs, or efficiencies that are replicated in other departments

Supervisor/Dean & SVP/Provost
5 Days/40 Hours 6-12 months

Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed

Examples of reasons to reward at this level:

• Enhancing the well-being and image of Mason through work that brings distinction to the university

• Working with groups outside the university to promote the welfare of faculty, staff or students

• Performing work that has brought attention and distinction to Mason

Supervisor or Dean

*Recognition leave is pro-rated accordingly for part-time employees.

Eligibility and Awarding

  • Administrative/Professional faculty and classified employees are eligible to receive recognition leave.
  • Up to 40 hours of recognition leave can be awarded to full-time employees per calendar year (subject to approvals). Recognition leave is pro-rated for part-time employees according to their full-time equivalent (FTE).
  • Recognition leave expires in one year and may be paid out prior to expiration or at termination.

The Form and Approvals

  • A detailed, written justification must be provided with the award form. This justification should describe the work that is above and beyond the scope of the employee’s job and any details, such as length of project, and the impact the employee’s work has had on their department, Mason and/or the community. Other things to note:
    • Using specific examples and measurable outcomes that demonstrate why the employee should receive this award are encouraged.
    • You are welcome to include customer testimonials or excerpts from emails if they add merit to the written justification.
  • Departments are responsible for obtaining all signatures prior to turning the completed nomination into HR & Payroll. Incomplete forms will be returned to the department and will delay the nomination.
  • For 2 days/16 hours of recognition leave, approval from Supervisor or Dean required. For 3 days/24 hours or more of recognition leave, approval from Supervisor/Dean or VP and Senior Vice President or Provost required.
  • Please indicate on the form who should be notified when the award has been processed. This person should be someone other than the award recipient, who will recognize this employee. Here are some tips for recognizing a Mason colleague as well as a sample memo.
Do It Yourself (DIY) Recognition

We encourage Mason employees to print and use the meaningful and instant appreciation cards and labels on this page to recognize others. You can also check out our Pinterest page for more inspiration, ideas and free recognition!

Recognition Mini-Notes

Make someone’s day with an encouraging message! Colorful and fun, these small note cards feature messages like, "Fabulous!" and "Consider this a Citation for Excellence” on the front and are blank on the back to give you room to write a note of praise to a colleague. Each pack includes 2 designs of 12 cards for a total of 24 cards with envelopes.

Please email awards@gmu.edu with your request indicating how many packs you would like and to which mail stop your request should be sent.

Front

Back

Be Kind - Bingo

Play a game of Be Kind - Bingo to show others how much you appreciate them!

Recognition Post-It Notes

...are provided upon request! They come in packs of 25, 3x4” post-it notes. Please email awards@gmu.edu with your request indicating style, number of packs and to which mail stop they should be sent.

 

Post It Graphic 1 Great Job Stickies

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Thank you and congratulations cards

Can be printed on 8.5x11 (letter) or on 5x8 index cards in color or black and white. Be sure to choose the appropriate size (after you choose print, click on properties, then click on the paper quality tab and scroll through the menu to pick the correct size).

Instant Employee Appreciation

Just print, cut and share!

Recognition Phrases image placeholder Recognition Phrases image placeholder

These stickers could be used alone...

But were designed to put on the bottom of Hershey Kisses or Rolos for some really “sweet” recognition. Avery ¾” round labels are recommended.

Looking for a little reward & recognition inspiration?

This sheet provides 50 reasons for showing your appreciation to another Mason employee. 50 reasons to appreciate image placeholder

Sympathy Cards

Are provided upon request. Please email awards@gmu.edu with the number of cards you’d like and to which mail stop they should be sent. sympathy card image placeholder