CLASSIFIED STAFF
Full-time classified staff earn annual leave in accordance with the number of years of state service. Part-time classified staff earn leave proportionately. Leave must be earned before it is used and may not be advanced. Once separated from employment, classified employees are paid for unused annual leave up to the allowable maximum. The chart below shows the hours earned per years of service and the allowable maximums for each category for semi-monthly classified staff:| Years of Service | Hours Accrued per Pay Period | Hours Accrued per Year | Maximum Carryover Limits | Maximum Payment Limits |
|---|---|---|---|---|
| Up to 5 years | 4 Hours | 96 Hours (12 days) |
192 Hours (24 days) |
192 Hours (24 days) |
| 5 years | 5 Hours | 120 Hours (15 days) |
240 Hours (30 days) |
240 Hours (30 days) |
| 10 Years | 6 Hours | 144 Hours (18 Days) |
288 Hours (36 days) |
288 Hours (36 days) |
| 15 Years | 7 Hours | 168 Hours (21 Days) |
336 Hours (42 days) |
288 Hours (36 days) |
| 20 Years | 8 Hours | 192 Hours (24 Days) |
384 Hours (48 days) |
336 Hours (42 days) |
| 25 Years | 9 Hours | 216 Hours (27 Days) |
432 Hours (54 days) |
336 Hours (42 days) |
For further information on annual leave for classified staff please refer to DHRM Policy 4.10.
FACULTY
12-month faculty earn annual leave on an accrual system. Part-time 12-month faculty (at least .5 FTE) earn annual leave on a proportionate basis. Annual leave balances roll on June 24th of each year.
- If no leave is taken, a zero leave timesheet must still be submitted via PatriotWeb (https://patriotweb.gmu.edu/). Accrual of leave will stop if timesheets are not submitted for six consecutive months. Accrual of leave will begin again when timesheets are submitted and leave will not be retroactively granted.
- All new hires will be awarded 40 hours of initial annual leave. This balance will not be eligible for leave pay out and expires in one year from the date of hire, so it should be used first. Employees that transfer from one leave eligible job group to another (Faculty to Classified or the reverse) do not receive the annual leave for new hires.
- 12-month administrative/professional faculty who leave the university or convert to 9-month instructional or research faculty will be paid for accrued but unused annual leave to a maximum of 36 days (288 hours) unless otherwise stipulated in the faculty member's offer letter or subject to the availability of funds. Part-time administrative/professional faculty will be paid on a proportionate basis.
- 12-month instructional and research faculty, similar to 9-month instructional and research faculty, do not receive paid leave upon separation or conversion to 9-month status.
The chart below shows the hours earned per pay period:
Employee Category |
Hours Accrued per Pay Period |
Hours Accrued per Fiscal Year |
Maximum Carryover Limits |
Maximum Payout Limits |
12-month Administrative/Professional Faculty |
8 hours (bi-weekly = 7.39 hours) |
24 days (192 hours) |
21 days (168 hours) |
36 days (288 hours) |
12-month Instructional and Research Faculty |
8 hours (bi-weekly = 7.39 hours) |
24 days (192 hours) |
21 days (168 hours) |
Not eligible for payout |
9-month Instructional/Research Faculty |
No annual leave accrual |
N/A |
N/A |
Not eligible for payout |
For further information on leave for faculty, please refer to Leave Options at Mason.