Human Resources and Payroll

Benefits

 

Faculty Sick Leave

Traditional Sick Leave

TWELVE-MONTH FACULTY - In the Traditional Sick Leave program (non-VSDP), full-time faculty (1.0 FTE) on 12-month appointments accrue 20 days (160 hours) of sick leave per fiscal year at a rate of 6.67 hours per semi-monthly pay period. Part-time (at least .5 FTE) 12-month faculty earn sick leave on a prorated basis.

A maximum of 120 days (960 hours) sick leave may be carried over from one year to the next each June 24th; once the 960 hour maximum is reached, accruals will stop until leave is taken and the balance reduced. Faculty members are not reimbursed for unused sick leave upon retirement or separation.

New hires receive 40 hours of initial sick leave (on a proportionate basis for part-time faculty).

Eligible faculty may use up to one-third of their sick leave to care for members of their immediate family who are ill or incapacitated under approved Family and Medical Leave (FMLA). Personal leave time for reasons other than illness or a scheduled medical appointment should be recorded as annual leave.

Twelve-month faculty members must submit timesheets electronically to record any sick or annual leave taken during each pay period. If no leave is taken, a zero leave timesheet must still be submitted via Patriot Web. Accrual of leave will stop if timesheets are not submitted for six consecutive months. Accrual of leave will begin again when timesheets are submitted.

Please note: Twelve-month faculty members on an Office of Sponsored Programs (OSP) grant should check with their primary investigator to see if sick leave provisions are available.

NINE-MONTH FACULTY - In the Traditional Sick Leave program (non-VSDP), faculty on 9-month appointments receive 15 days of sick leave per academic year. Nine-month faculty may accrue up to 90 days of sick leave. Faculty members are not reimbursed for unused sick leave upon retirement or separation.

Eligible faculty may use up to one-third of their sick leave to care for members of their immediate family who are ill or incapacitated under approved Family and Medical Leave (FMLA). Summer employment is not covered by sick leave.

Nine-month faculty members do not submit electronic timesheets. Non-FMLA sick leave taken should be recorded within the faculty member's department (office of the chair, director, or dean).

Virginia Sickness and Disability Program (VSDP)

TWELVE-MONTH and NINE-MONTH FACULTY members in the Virginia Retirement System (VRS) and who are enrolled in VSDP use a sick leave program specifically set up by VRS. Sick and family/personal leave days are credited on January 10 of every year.

Eligible faculty may use up to one-third of their sick leave to care for members of their immediate family who are ill or incapacitated under approved Family and Medical Leave (FMLA) .

Twelve-month VSDP faculty must submit timesheets electronically to record any sick, annual or family/personal leave taken during each pay period. Personal leave time for reasons other than illness or a scheduled medical appointment should be recorded as family/personal or annual leave.

 

 

 

Please note: Use of sick leave may be subject to verification and approval.