Human Resources and Payroll

Employee Relations


Background Investigations

As a condition of hire, Mason requires a background investigation for all benefited and non-benefited employees, effective July 01, 2016. University background investigations are completed through our vendor, Truescreen, and costs are covered by central funds.

Special rules apply to Mason employees working in the Biomedical Research Laboratory, University Police, and for those employees who are involved in programs, events, and camps that include minors. Specific information related to these categories are detailed in the policy procedures.

Once an applicant has received a contingent offer, the Human Resources office will use the electronic background investigation system to send the finalist an email to provide authorization and any necessary information needed to complete the request (including social security number, birth date, past convictions and past/current addresses).

Truescreen has an average turnaround time of 1.5 days beginning with their receipt of information.

Once the investigation is complete, HR will review the results. If the background check is completed successfully, the department contact will receive an email notification. If the background investigation results indicate a potential problem, the individual will be contacted first. Then, if necessary, the hiring manager will be contacted to work with the Employee Relations department to determine the best course of action. In general, less than 3% of background investigation results are cause for concern.

Current employees who are convicted of a crime, except traffic violations, have five (5) business days to inform their supervisor or a designated person. Depending on the nature of the offense, the supervisor will work with the Employee Relations department as needed.

Additional information can be found in University Policy 2221 (link below) or by connecting with Human Resources via email at or phone at 703.993.4401.
Background Investigations




Programs, Events, and Camps with Minors

Coordinator Form