Human Resources and Payroll

Employee Relations


Background Investigations

Mason requires a background investigation for all new salaried faculty and staff as a condition of hire. It is preferable if a background investigation is completed before the new hire starts work however, work can begin provisionally awaiting the results of an investigation.

If departments wish to expand the coverage of their department to include wage employees, adjunct professors, or graduate assistants, the department should contact Human Resources. University background investigations are paid from central funds.

Special rules apply to Mason employees working in the Biomedical Research Laboratory, University Police, and for those employees who are involved in camps and enrichment programs that include minors. Specific information related to these categories are detailed in the policy procedures.

We are using a vendor, HireRight, to conduct the criminal background investigations. Once an applicant has received a contingent offer, the Human Resources office will use the electronic background investigation system to send the finalist an email to provide authorization and any necessary information needed to complete the request (including social security number, birth date, and past/current addresses). Positions processed outside of the HR department (outside of eWork) must have their finalist complete the disclosure and authorization forms to satisfy the background investigation requirement. HireRight has an average turnaround time of 1.7 days beginning with their receipt of information.

Once the investigation is complete, HR will review the results. If the background investigation results indicate a potential problem, the individual will be contacted first. Then, if necessary, the hiring manager will be contacted to work with the Employee Relations department to determine the best courese of action. In general, less than 3% of background investigation results are cause for concern.

Current employees who are convicted of a crime, except traffic violations, have five (5) business days to inform their supervisor or designated person. Depending on the nature of the offense, the supervisor will work with the Employee Relations department as needed.

Additional information can be found in University Policy 2221 (link below) or by connecting with Human Resources via email at or phone at 703.993.3991.

Background Investigations




Note: If a position is posted and offered through eWork, a background investigation request is automatically generated in the process. If a position is processed outside of eWork, please complete the disclosure and authorization forms.

Camps and Enrichment Programs

Coordinator Form

Staff Form

The Freedom Aquatic & Fitness Center

The Freedom Aquatic & Fitness Center Generic Consent and Disclosure Form