Human Resources and Payroll

Employee Relations


Background Investigations

Mason requires a background investigation for all new salaried faculty and staff as a condition of hire. It is preferable if a background investigation is completed before the new hire starts work however, work can begin provisionally awaiting the results of an investigation.

If departments wish to expand the coverage of their department to include wage employees, adjunct professors, or graduate assistants, the department should contact Human Resources. University background investigations are paid for from central funds.

Special rules apply to Mason employees working in the Biomedical Research Laboratory, University Police, and for those employees who are involved in camps and enrichment programs that include minors. Specific information related to these categories are detailed in the policy procedures.

We are using a vendor, HireRight, to conduct the criminal background investigations. Once an applicant has received a contingent offer, the Human Resources office will use the electronic background investigation system to send the finalist an email to provide authorization and any necessary information needed to complete the request (including social security number, birthday, and counties lived in for the past seven years). Positions processed outside of the HR department (outside of eWork) must have their finalist complete the generic consent and disclosure to satisfy the background investigation requirement. HireRight has an average turnaround time of 1.7 days beginning with their receipt of information.

Once the investigation is complete, HR will review the results and apprise the hiring manager of any necessary next steps depending upon the results of the investigation. If the background investigation results indicate a potential problem, the hiring manager will work with the employee relations department to determine the best course of action. In general, less than 3% of background investigation results are cause for concern.

Current employees who are convicted of a crime, except traffic violations, have five business days to inform their supervisor or designated person. Depending on the nature of the offense, the supervisor will work with the employee relations department as needed. Criminal background investigations will not be run on current employees who remain in the same position.

Additional information can be found using the links below or by sending an email to

Background Investigations




Note: If a position is posted and offered through eWork, a background investigation request is automatically generated in the process. If a position is processed outside of eWork, please complete a generic consent and disclosure form.

Camps and Enrichment Programs

Coordinator Form

Staff Form

The Freedom Aquatic & Fitness Center

The Freedom Aquatic & Fitness Center Generic Consent and Disclosure Form