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Exit Process

Are you moving to a different area or have you accepted a job with a different organization? Are you thinking about retiring? If you are leaving employment with George Mason University, please follow these steps to ensure both a smooth transition for your department and the continuation of any benefits you may be entitled to and want.

Please remember your Employee Self Service Pin Number, even after you leave. You will use this to claim your W2 statements beginning with tax year 2006.

When you leave your position at Mason, please be sure to review and remove any personal e-mail. Remember that your e-mail, just like your computer, belongs to the University. All e-mail left on your computer will be retained by the university for business purposes.

In addition, if you plan to formally retire from George Mason, please contact your benefits specialist at (703) 993-2600 to set up an appointment to review your retirement situation.

We have created a "Separation Hotline" to replace the current paper "Exit Alert" form. Please call us at (703)993-2311 to give us a heads up on any separation. When you call the Separation Hotline, please leave the following information:

• Your name, department, and phone number
• The name of the separating employee, their G#, and their last date of work

Please remember that calling the Separation Hotline does not substitute for the need to send the appropriate paperwork to HR&Payroll including the faculty or classified separation form and the formal resignation letter. However, an early alert does help us prevent overpayments.

While not all these steps apply to everyone leaving the university's employ, the following four steps apply to everyone:

1. Letter of Resignation
2. Updated Address Information
3. Check Out Sheets -- for employees and supervisors
4. Employee Exit Interview Form

These two steps may apply to all employees:

5. Savings Bonds Refunds
6. Deferred Compensation (457) or Tax Deferred Annuity (403b) Plans

These steps apply to some faculty and classified employees:

7. Leave Payout Procedure
8. Continuation of Medical Coverage (COBRA)
9. Life Insurance
10. Long-Term Care Insurance
11. Retirement Plans (VRS, ORP)
12. Long-Term Disability Insurance

This step applies to faculty whose appointments are partially or entirely grant funded.

13. Sponsored Programs Exit Survey

This applies to all 9 month Instructional faculty.

14. Retirement Date