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Frequently Asked Questions - Annual Leave

CLASSIFIED STAFF: Full-time classified staff earn annual leave in accordance with the number of years of state service. Part-time classified staff earn leave proportionately. Leave must be earned before it is used and may not be advanced. Once separated from employment, classified employees are paid for unused annual leave up to the allowable maximum. The chart below shows the hours earned per years of service and the allowable maximums for each category:

Years of Service	Hours Accrued per Pay Period	Hours Accrued per Year	Maximum Carryover Limits	Maximum Payment Limits
Up to 5 years	4 Hours	96 Hours (12 days)	192 Hours (24 days)	192 Hours (24 days)
5 years	5 Hours	120 Hours (15 days)	240 Hours (30 days)	240 Hours (30 days)
10 Years	6 Hours	144 Hours (18 Days)	288 Hours (36 days)	288 Hours (36 days)
15 Years	7 Hours	168 Hours (21 Days)	336 Hours (42 days)	288 Hours (36 days)
20 Years	8 Hours	192 Hours (24 Days)	384 Hours (48 days)	336 Hours (42 days)
25 Years	9 Hours	216 Hours (27 Days)	432 Hours (54 days)	336 Hours (42 days)

For further information on annual leave for classified staff please refer to DHRM Policy 4.10.

12-MONTH FACULTY (Administrative/Professional, Instructional, and Research)

Annual Leave

• Beginning on June 25, 2007, all 12-month faculty will move to an accrual system, earning 1 day[1] (8 hours) of annual leave each pay period for a total of 24 days (192 hours) per leave year.
• Part-time admininstrative/professional faculty (at least .5 FTE) earn annual leave on a proportionate basis.
• If no leave is taken, a zero leave timesheet must still be submitted via PatriotWeb (https://patriotweb.gmu.edu/). Accrual of leave will stop if timesheets are not submitted for six consecutive months. Accrual of leave will begin again when timesheets are submitted and leave will not be retroactively granted.

Annual Leave Carry Over

• Beginning on June 25, 2007, all 12-month faculty may now carry over unused leave each year up to a maximum of 21 days (168 hours).
• Annual leave balances will continue to roll on June 24^th of each year.

Annual Leave for New Hires

• All new hires will be awarded 40 hours of initial annual leave (on a proportionate basis for part-time faculty).
• This balance will not be eligible for leave pay out and expires in one year from the date of hire, so it should be used first.

Annual Leave Pay Out

• 12-month administrative/professional faculty who leave the university or convert to 9-month instructional or research faculty will be paid for accrued but unused annual leave to a maximum of 36 days (288 hours) unless otherwise stipulated in the faculty member's offer letter or subject to the availability of funds.
• Part-time and less than 12-month administrative/professional faculty will be paid on a proportionate basis.
• 12-month instructional and research faculty, similar to 9-month instructional and research faculty, do not receive paid leave upon separation or conversion to 9-month status.

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