Human Resources and Payroll



Instant HR/Payroll Announcement Archive

Dec 04, 2009

Mini-Flex is Back
Winter break 2009 commences on Thursday, December 24.  As a way to encourage flexibility in the workplace, the University is holding a Mini-Flex for Monday through Wednesday, December 21-23. Mini-Flex is a chance for eligible salaried employees to work from home (participants cannot be traveling or out-of-town) from December 21-23.  The process for  participating in Mini-Flex is, well, mini.  No paperwork --- supervisors register their employee participants on line at the Mini-Flex Website.  A few keystrokes and you're done!

Mini-Flex days are regular workdays and employees participating in Mini-Flex must complete an 8-hour workday on each of the three days.  Employees who participate in Mini-Flex are doing so under the terms of the Flexible Work Policy with only those exceptions noted in the Mini-Flex FAQ.  Office coverage must be maintained based upon anticipated work flow and customer contact.

If you have any questions, please email

Federal/State Poster Gallery Updated
The poster gallery has been updated to reflect Federal requirements that went into effect on November 21, 2009.  From the EEOC website, "The Equal Employment Opportunity Commission (EEOC)) has revised its “Equal Employment Opportunity is the Law” poster. This new version reflects current federal employment discrimination law (including the Americans with Disabilities Act Amendments Act of 2008). The poster was revised to add information about the Genetic Information Nondiscrimination Act of 2008, which [was] effective November 21, 2009. The revised poster also includes updates from the Department of Labor."  Additional information is available at

If you represent a decentralized unit, or you would like to put up the federal/state required posters, please visit the gallery to download the latest posters.    Please remember that if you put up the posters, you must put all of them up.  The link to the poster gallery is also available from the jobs site at

Flu Shot Reimbursement Process
Our colleagues in the Department of Human Resource Management (DHRM) have notified us that some of the pharmacies that participate in the Commonwealth’s flu shot program with COVA Care did not process the flu shots at no cost to state health plan members. Please advise your COVA Care faculty and staff that if they had to pay for their flu shots at participating pharmacies they will be reimbursed.  Please 
complete the attached Anthem Claim Form and send it with a receipt from the pharmacy to:  Rachel Brooks, Operations Manager, Anthem Blue Cross and Blue Shield, Mail Drop VA 1003-S142, 2015 Staples Mill Road, Richmond, VA 23230 or fax to (804) 354-4775, Attn: Rachel Brooks.

Please note: The state plans will not reimburse members for flu shots received at out-of-network pharmacies or pharmacies that do not participate in the Commonwealth’s free flu shot program.

Farmers Market Survey
Our colleagues in University Services would like you to thank you for your support of the Mason's Farmers Market.  To assist them with future farmers market planning efforts, please complete a short survey regarding this past season's market.  You can reach the survey at

At the end of the survey, there is a section for additional comments.  Thank you for your time and support of Mason's Farmers Market.