Frequently Asked Questions
Civil and Work-Related Leave (formerly Administrative Leave)
Classified Employees
Classified employees are provided with non-accrued paid leave when attending or participating in
a number of civic and work-related activities. Civil and Work-Related Leave is used:
Civic Reasons:
- As required by a summons to jury duty,
- To appear as a crime victim or as a witness in a court proceeding or deposition as compelled by a subpoena or summons,
- To accompany the employee's minor child when the child is legally required to appear in court,
- To serve as an officer of election (Note: An officer of election is a person appointed by an electoral board to serve at a polling place for any election. It does not include other poll workers, political workers, or volunteers)
- To serve as a member of a state council or board,
- To attend his or her own naturalization ceremony.
Civil and Work-Related Leave is not granted for use by an employee:
- Who is a defendant in a criminal matter, where criminal matter means either an alleged misdemeanor or felony,
- Who has received a summons to appear in traffic court (except as a witness) or,
- Who is a party to a civil case, either as plaintiff or defendant, or who has any personal or familial interest in the proceedings.
Employees should request use of Civil and Work-Related Leave as far ahead of time as possible. Employees may charge to Civil and Work-Related Leave only the time away from work that is necessary to perform the appropriate duties plus reasonable travel time. Documentation of the event may be required to verify that it qualifies for the use of Civil and Work-Related Leave.
Additional details regarding Civil and Work-Related Leave including work-related reasons for leave under the policy can be found at: http://www.dhrm.state.va.us/hrpolicy/web/pol4_05.html
Faculty
Full-time faculty may take administrative leave with full pay for jury service an appearance
in court as a witness under subpoena. This policy does not apply during the summer to 9-month
faculty who are not teaching in the summer session.
