Conditions of Employment
Attendance
Each employee is expected to fulfill his/her commitment to the University through regular, punctual attendance. There are times when illness, family emergencies, or transportation problems may result in absences, late arrivals or early departures. If you are unable to work, you are responsible for notifying your supervisor and requesting approval for your absence according to your unit's procedure. Be sure to notify your supervisor and discuss the absence notification procedure. If you participate in the Virginia Sickness and Disability Program (VSDP), any absence due to illness, injury or disability1 which will exceed seven calendar days must be reported to the Benefits Team in Human Resources & Payroll at 703.993.2600, UNUM at 1.800.652.5602, and your supervisor. Supervisors are responsible for approving all absences.
If patterns of absence develop, your supervisor may ask you for documentation regarding your absence, such as a statement from your physician indicating you were unable to work due to illness or injury. If you or a member of your family has a serious health condition, you may qualify for leave under the Family Medical Leave Act (FMLA). Notify Human Resources & Payroll and your supervisor if you think you qualify. FMLA is covered in more detail in the Leave section of the handbook.
Approved absences may be charged to annual leave, sick leave, family and personal leave, overtime leave, or compensatory leave, as appropriate. If your supervisor does not approve your absence or if you have no available leave balance, you will be placed on leave without pay. Classified employees on leave without pay earn no annual or sick leave for that pay period.
1Employees hired or rehired on or after July 1, 2009 have a one year waiting period from their date of hire before being eligible for short-term disability benefits.