Here at Mason, we are mindful of each other. To do that, we have to stay up to date with the latest and most important compliance and procedural reminders.













You can find more information regarding the ACA hour limit by clicking below or on our website.


Reporting Accidents and Injuries


Please remember to report all accidents, injuries, or conditions that may cause harm to you or the university. When you report dangerous or potentially dangerous conditions, the university can take appropriate remediation and corrective measures to protect the community from similar or future incidents.


Please report the following situations to the university:


  • Employee Accident
    • An Incident Report Form whenever an accident (that does not result in injury), theft of university property, fire on university property, or unsafe condition occurs.


More Information:


  • For information about insurance, university property damage/theft, and automobile incidents contact the Office of Risk Management at 703-993-2599.


Title IX


Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex under any education program or activity receiving federal financial aid. Sexual harassment, sexual assault, dating/domestic violence, sexual exploitation, and stalking are forms of sex discrimination prohibited by Title IX.


Mason is committed to providing a learning, living, and working environment free from discrimination. Any gender-based discrimination committed by George Mason students, staff, or faculty will not be tolerated. This applies to academic, educational, athletic, residential, and other university-operated programs.


Mason encourages individuals who believe they have been sexually harassed, assaulted, or subjected to sexual misconduct by a Mason student or employee to seek assistance through the office of Compliance, Diversity, and Ethics (CDE).


For more information, please visit the CDE website or call 703-993-8730.


Mason's Drug and Alcohol Policy


The abuse of drugs and alcohol by employees is incompatible with the goals of George Mason University. The illicit use of drugs and alcohol could create a serious threat to the safety and welfare of the university community and undermine the productivity of the workforce.


Those in need of assistance in dealing with drug and alcohol-related problems are encouraged to seek the confidential help of the Employee Relations team. Employees with Mason health care plans may also utilize the Employee Assistance Program (EAP).


Contact information is available on the Employee Relations website. The complete policy is available at Employee Drug and Alcohol Policy.


Acceptable Use of State Electronic Resources


A friendly year-end reminder that state electronic equipment (desktops, laptops, tablets, etc.) are for conducting professional business, despite the fact that they "travel everywhere" with us.


All users have a responsibility to ensure they use these resources appropriately. Mason's Policy 1301, Responsible Use of Computing Policy and the DHRM Policy 1.75 Use of Electronic Communications and Social Media both provide some guidance on this matter.


Statement of Economic Interest (SOEI) Filing Update


The Code of Virginia requires categories of positions in higher education to file a Statement of Economic Interest (SOEI). At Mason, these positions include the president, vice presidents, deans, associate and assistant deans, and those who meet the criteria for filing. While Julian Williams, Vice President of Compliance, Diversity, and Ethics (CDE), has directly contacted people who serve in these positions, HR & Payroll also wanted to include the filing information as a reminder.


The SOEI filing cycle has been amended to require qualifying employees to file annually. The filing period is now January 1 - February 1, 2018, with a reporting cycle of January 1 - December 31, 2017. The Commonwealth will directly generate an email notification on or about January 1, 2018, advising the filing system is open. Please do not attempt to file prior to January 1, 2018, as the Ethics Council will not accept it and will request you to resubmit during the official filing period.


To assist with your filing planning, the form and corresponding instructions are available for review on the Virginia Conflict of Interest and Ethics Advisory Council website at


If you have questions about the filing process, please contact Sharon Cullen, Director of Presidential Administration, at or 703-993-8704.


Required Training:


Additionally, Conflict of Interest (COI) training, State Employee and Officer Training Module, is required and offered by the Virginia Conflict of Interest and Ethics Advisory Council, within 60 days of hire or change of position requiring the training and every two years thereafter. You are in compliance if you have not heard directly from Julian Williams regarding this required training.


You will receive a reminder notice from the Office of Compliance, Diversity and Ethics (CDE) when it is time for a refresher training. CDE monitors individual and overall completion rates as it is a reportable requirement to State Auditors. To remain in compliance with the Commonwealth of Virginia, please complete the COI training when notified.


If you have questions about the training requirement, please contact Julian Williams or Heather Madnick at


Email with questions. We'd love to help you out!

Human Resources & Payroll | George Mason University Alan and Sally Merten Hall Mailing Address: 4400 University Drive, Mailstop 3C3 | GPS Address Only: 4441 George Mason Boulevard Fairfax, Va. 22030 Voice: 703.993.2600 | Fax: 703.993.2601