Timesheets
*Electronic Time sheets are the Way to Go... Paper Time sheets Make Things Too Slow!*Time sheets can be a complicated topic. As you know, time sheets are electronically submitted via Patiotweb.gmu.edu. However, we also have a paper form available on our website under Forms and there seems to be some confusion over when the paper time sheet may be used. Paper time sheets are only supposed to be used to *amend a time sheet that has already been submitted via Patriotweb*. Many people are using paper time sheets if an employee or time sheet approver misses a deadline. As a result, we are receiving a large number of paper time sheets. Hundreds and hundreds of them.
It is possible for a time sheet approver to correct a submitted time sheet in Patriotweb before approving it and to submit a time sheet for an employee who has missed the deadline. For details on the process, please see the Approvers Quick Reference Guide
Over the remainder of 2007, HR&Payroll will be phasing out the use of paper time sheets except in cases where an amendment (i.e. a correction) needs to be made to a time sheet that was submitted online. We understand that there are times when faculty or staff may miss the time sheet submission deadline and we will be providing an electronic method to submit these late time sheets. Details of the this new time sheet method will be provided in future Instant HR/Payroll communications. Look for upcoming training on how to tame time sheets as well. *Beginning January 1, 2008, any paper time sheets that are not amending time already submitted electronically will be returned and the employee will not be paid.* We are phasing this procedure in gradually and communicating it early because we understand that there will be questions and concerns. But the volume of paper time sheets we are receiving is significant and it is impacting timely payroll processing. If you have any questions, please don't hesitate to call Payroll at 3-9687 or 3-2629. We'd like to address your questions and concerns as soon as we can so please don't wait until after the change is in effect to raise them.
Calendar of Submission & Approval Dates
