HR & Payroll News

9-Month Faculty Paid Over 9 Months Summer Benefits Deductions

The following information explains how benefits deductions are managed during the summer months for 9-month faculty members paid over 18 pay periods. If you are a 9-month faculty member, but you elected to be paid over 12 months, the double deduction does not apply to you. The double deduction only applies to 9-month faculty who are paid over 18 pay periods.

 

Health Insurance and Other Benefits

To capture contributions due for the summer months, additional contributions are deducted from the paychecks you receive starting March 16, 2022, through June 1, 2022. This ensures there is no interruption to your June, July, and August premiums for health insurance, long-term care, parking, or other supplemental coverages*.

    • For example, if your health premium is normally $27.50 per paycheck, $55.00 will be deducted from each of your March 16, 2022 – June 1, 2022, paychecks. Your entire summer health premiums will be paid by your June 1, 2022, paycheck.
    • There will be a reconciliation adjustment after you return in the fall with the September 16, 2022, or the September 30, 2022, paycheck to account for any rate and open enrollment selection changes that take effect July 1, 2022.1

*The Flexible Spending Account (FSA) is not eligible for double deductions since participation ends June 30, 2022, the last day of the plan year. If you re-enroll in the FSA during open enrollment for the July 1, 2022 – June 30, 2023 plan year, FSA contributions due in July 2022 and August 2022 will begin being deducted from your September 16, 2022 or September 30, 2022 paycheck.

 

 

Supplemental Retirement Contributions During the Summer

Please review the chart below for an explanation of what happens to supplemental retirement contributions.

Situation What Happens During the Summer
If you receive Employer Cash Match contributions to the 403(b) or 457 plans Employer Cash Match contributions to the 403(b) or 457 stop even if your contributions continue
If you do not earn summer pay Employee Contributions will not be made to the 403(b) and/or 457 plans
If you earn summer pay Contributions to the 403(b) and/or the 457 will continue to be deducted from your pay unless you stop the contributions

 

To stop contributions to your Supplemental Retirement Plan accounts for the summer, complete the steps in the chart below.

Plan How to stop 403(b) and/or 457(b) contributions Deadline
403(b) 1. Complete an Authorization to Stop Contributions for Summer Pay for 9-month Faculty form

2. Upload the completed form to Benefits using the Secure Upload by the deadline

May 21, 2022
457 Contact ICMA-RC at 877-327-5261 by the deadline May 10, 2022

 

Timesheet Approvers

If you are a 9-month faculty timesheet approver, you must have a proxy over the summer. To learn how to create a proxy, please visit the Payroll website.

 

If You are Leaving Mason at the End of the Spring Semester

Please review the chart below for an explanation of when coverage ends if you are not returning to Mason for the fall semester. This information will be included when processing your separation if the separation occurs prior to May 24, 2022.

Separations that occur after May 24, 2022 will not be refunded any summer health insurance premiums and your coverage will continue through August 31, 2022. You will be responsible for any employee premium charges due to changes made during open enrollment for the new plan year effective July 1, 2022.

Benefit When Coverage Ends Action You Must Take
Health insurance August 31, 2022 If you do not need health insurance coverage for June, July and August:

1. Notify your HR Liaison or department by May 2, 2022

2. Notify HR & Payroll by emailing benefits@gmu.edu by May 2, 2022

Long-Term Care and other Supplemental Coverage With your last paycheck If you wish to convert to individual policies, contact the Plan vendors
Parking With your last paycheck Contact Parking at parking@gmu.edu if you have questions about your parking pass or deductions
Supplemental Retirement Contributions With your last paycheck Contact the retirement vendor if you have questions about your accounts, rollovers, or distributions

 

If you have any questions, please feel free to reach out to the Benefits team Benefits@gmu.edu or 703-993-2600.

1Rate adjustments may be made to your deductions as soon as they are available or may be done when you return in the Fall. If you separate from Mason and do not return in the Fall, you will be responsible for any premium adjustments as a result of rate changes or open enrollment changes that are effective July 1, 2022, but were uncollected with the spring double deductions.