HR & Payroll News

Accommodations, Adjustments, Modifications (AAM) Process Guidance for Spring 2022

As Mason plans for the spring semester, the health and safety of the entire community remains a priority. We want to remind faculty and staff of the Accommodations, Adjustments, Modifications (AAM) Process as there may be continued need for some type of AAM for the spring semester.

The University's ADA Coordinator and Diversity, Equity and Inclusion Office continue their commitment to work with individuals with disabilities and conditions specifically impacted by COVID-19 factors.  Fall 2021 AAM ADAs will end January 14, 2022; however, the AAM process specific to ADA accommodation requests will continue during the spring semester, allowing interim accommodations for those who have a qualifying disability or condition under ADA and who have significant risk factors that align with current CDC guidelines.


If You Have an AAM Now

Those who have been under an interim accommodation in fall 2021 may expect contact from the ADA office between now and Winter Break (December 17, 2021) to proactively review their continued accommodation request and to receive guidance in the completion of an extension request for spring 2022. The process described in the next paragraph applies for extensions as well as new requests.


The AAM Process has Changed for Spring 2022

Those seeking interim accommodations for spring 2022 will be required to:

    1. Complete an updated AAM form
    2. Meet with the ADA Coordinator or the Deputy Coordinator and
    3. Have their treatment provider complete and submit the University's ADA Medical Certification form directly to the ADA office via email or facsimile.

An ADA review will occur and, if accommodations are granted, the accommodations will be documented in an Accommodation Agreement, signed by the employee and their manager/supervisor.


Caring for a Family Member

The benefits team in HR & Payroll will continue to handle requests for AAMs due to the medical condition of a member of employee’s family, someone they live with, or someone for whom they provide care for the spring 2022 semester.  Medical documentation from the family member’s treating physician must be submitted with the electronic AAM Request Form.

This AAM request form should be submitted no later than December 17, 2021, and must be completed by January 14, 2022 in order to receive interim accommodations for spring 2022.


If you have questions, please email