HR & Payroll News

Annual End-of-Fiscal-Year Technical Message

To prepare you for the end-of-fiscal year, we want to share some important information that may impact your work for the next several weeks.

HR & Payroll, Budget, and Fiscal Services need to "roll the fiscal year" in Banner. The end-of-fiscal-year affects when certain events are going to happen and when certain items have to be processed in order to clear the deck to roll the fiscal year.

 

Important Notes


 

End-of-Fiscal-Year Dates

  • For Budget and Fiscal purposes, the fiscal year ends on June 30, 2022.
  • For Payroll, the fiscal year ends on June 9, 2022.

Note: Mason's June fiscal calendar is available on the Chart of Accounts website.

 

Payroll Schedule BEFORE the New Fiscal Year

  • Employees paid on a semi‐monthly basis for the period May 25 to June 9 (pay period SM-11), will be paid on June 16, 2022. Timesheet submission deadline is June 9.
  • Employees paid on a bi-weekly basis for the period June 5 to June 18 (pay period 26-13) will be paid on June 24, 2022. Timesheet submission deadline is June 12 (early deadline due to budget roll).

 

Payroll Schedule and the New Fiscal Year

  • Employees paid on a semi‐monthly basis for the period June 10 to June 24 (pay period SM-12), will be paid on July 1, 2022.
  • Employees paid on a bi-weekly basis for the period June 19 to July 2 (pay period 26-14) will be paid on July 8, 2022.

 

EPAF Deadlines

  • Semi-monthly EPAFs (AD, GR, GA, RA, MP) must be submitted with FY23 effective dates (6/10 or later).
    • Please update the personnel dates to reflect the time period worked.
    • When making an adjustment to the effective date, please ensure that the pays and factors are updated to correlate with the new begin and end dates.
  • After the FY roll, you can only enter semi-monthly EPAFs for FY23 and future years.
    • Payrolls for FY23 start with SM-12 (6/10-6/24).

 

EPAF Submission Blackout Dates

In preparation for COA changeover, there will be a blackout period where no EPAFs can be submitted from 6/14 - 6/20/2022. All EPAFs must be submitted by 5 p.m. on 6/13 and approved by 4 p.m. on 6/14. You will be able to resume EPAF submission on Tuesday, 6/21.  Any EPAFs not approved by the 6/14 deadline will be voided and must be submitted again on or after 6/21.

 

Pooled Positions

  • The Pooled Position Lookup tool will be down from 5/31 through 6/10.  Please ensure that you have offline access to your pooled position numbers for any EPAF submissions. EPAF questions can be directed to hrdm@gmu.edu.
  • The traditional blackout dates where no pooled positions will be created is from 6/13 through the budget roll on 6/17.  You may resume requesting pooled positions from hroffice@gmu.edu after the roll.

 

If you have questions, please contact Catalina Wheat at cwheat@gmu.edu or Chris Shepherd at tshepher@gmu.edu.