HR & Payroll News

Compressed Schedules and the Holidays

If you use the compressed schedule work option, please be aware of the upcoming holiday. For the holiday, full-time employees with compressed schedules receive eight (8) hours of holiday pay and/or compensatory leave per day, depending on the situation, regardless of their compressed schedule hours.

There are three (3) possible scenarios. (These examples are based on a full-time schedule. Leave and pay are prorated for part-time employees.):

1. With supervisor approval, the employee can choose to temporarily work a traditional work schedule for the week

    • The employee would work eight (8) hours each day of the week that is not a holiday
    • Then receive eight (8) hours of holiday pay for the holiday

2. With supervisor approval, if the employee chooses to continue their compressed schedule and the holiday falls on a day when the employee would normally work: 

    • The employee needs to account for their full compressed schedule work hours for the days during the holiday
      • The employee receives eight (8) hours of holiday pay for the holiday
      • For the remaining hours, the employee can either make up the hours during the week or take additional leave during the holiday
      • For example: If the employee normally works nine (9) hours on a day during the holiday, they will receive eight (8) hours of holiday pay and then will either work an additional hour during the week or take one (1) hour of leave on the day of the holiday

3. With supervisor approval, if the employee chooses to continue their compressed schedule and the holiday falls on a day when the employee would not normally work: 

    • The employee will enter eight (8) hours for the holiday under compensatory leave earned when they complete their timesheet
    • The employee will then have eight (8) hours of compensatory leave they can use, with supervisor approval, within one (1) year from the pay period in which the hours are accrued (State Policy 3.10)

Classified staff paid under bi-weekly payroll who work on a holiday should contact their departments/units for guidelines on how to submit their hours.

If you have any questions, please contact 703-993-2600 or payroll@gmu.edu.