COVID-19 Employee Resources and Information
Due to COVID-19, Human Resources and Payroll team members are teleworking and our office is not available for walk-in assistance. If you have questions, please contact us.
Safe Return to Campus (SRTC)
To request accommodations, adjustments, or modifications to your work plans based on COVID-19 risk factors, please fill out the Reasonable Accommodations, Adjustments, or Modifications Request Form.
For additional guidance, please review the Reasonable Accommodations, Adjustments, and Modifications, Request Memo (pdf).
Telework and Remote Work
The university has issued a telework mandate for all faculty and staff, except for those who need to work on campus to continue critical functions for the university. The expansion of telework is both a challenge and an opportunity for all of us to think differently about how we support the university in our individual and collective roles. Please read the announcements below for the latest updates about telework and remote work.
As Mason employees are encouraged to remote work during the COVID-19 pandemic, we want everyone to feel supported. To help you feel supported, we created a Telework Toolkit! We’ve compiled remote work toolkits on the following topics:
Please review the COVID-19 Leave Guidance Chart (pdf) for the type of leave you can use and when you can use it during COVID-19. Please read below for more details about the different types of leave available for COVID-19.
The Commonwealth of Virginia provides up to 80 hours* of Public Health Emergency Leave (PHEL). For more information on how to use PHEL, please review the documents below:
*PHEL is pro-rated for <100% benefited part-time employees and non-benefited part-time employees.
Employees and contractors may view the COVID-19 Virtual Visits and Testing Options (pdf) chart to find information on how to get tested, costs associated with testing, and additional resources.
Employees who are undergoing testing should follow the Exposure Guidelines based on their situation.
For those who do not have Mason benefits, who do not have access to the Employee Assistance Program, or who are experiencing hardships as a result of the coronavirus pandemic, please review the Employee Relations Support page for resources regarding:
- Housing Assistance
- Food Security
- Social Services
- Domestic and Sexual Violence Resources
- National Crisis Resources
- Mental/Behavioral Health Resources
- Medical Resources
- Financial Resources
Under the CARES Act (pdf), Mason 403(b) plan participants financially impacted by COVID-19 can:
- Take early withdrawals up to $100,000 without the usual 10% early withdrawal penalty and 20% mandatory tax withholding, effective April 1; these distributions are called “CARES Act Distributions”
- Delay 403(b) loan repayments due between March 27, 2020, and December 31, 2020, for one year
- Access increased loan amounts
- Roll funds taken under the "a 70 ½ Minimum Require Distribution" back into their account
As we continue to manage our response to the COVID-19 pandemic, Mason continues to provide current guidance regarding the process with respect to hiring for specific employee groups. This incorporates current budgetary, compensation, and hiring guidance from both the Commonwealth of Virginia as well as specific to Mason. We will continue to make adjustments along the way and communicate them as quickly as possible to our community. The below guidance incorporates the latest memorandum from the Commonwealth of Virginia from October 26, 2020. While the April 2, 2020 memorandum instituting a requirement for submission to the state for hiring and compensation freeze exemptions was removed, Mason continues to maintain a budgetary based hiring freeze review process that continues to monitor and grant exemptions on a per submitted position basis in line with state guidelines. All positions will continue to be submitted to and reviewed by the Critical Vacancy Review Committee.
Below is a summary of the Employee Hiring Guide (pdf):
- Instructional Faculty positions are not subject to review by the Critical Vacancy Review Committee (CVRC). Decisions about hiring must be made by determining if a position is essential for instructional and/or research continuity, with a consideration of delaying hiring for all other positions. As part of our efforts to better understand and track additions to our workforce, hiring units must submit a Critical Vacancy Request Form for each position to be filled for tracking purposes only.
- Research Faculty and Staff, Postdoctoral Fellows and Wage Employee positions supported by sponsored projects or from other non E&G sources (such as GMUF linked funds, Indirect orgs, Pool orgs and funds that are continuously available) are not subject to review by the CVRC. Hiring units must submit a Critical Vacancy Request Form for each position to be filled for tracking purposes only, although funding sources will be verified based on CVRF submission.
- Administrative/Professional Faculty positions are subject to review by the CVRC. Hiring units must submit a Critical Vacancy Request Form for each position to be filled for review by the CVRC as an internal control measure, in light of the additional financial pressures on the university.
- Classified Staff and Non-Student Wage positions supported from E&G sources are subject to review by the CVRC. Hiring units must submit a Critical Vacancy Request Form to the CVRC, and approved requests will be sent to the respective reporting authority (SVP, Provost, or Chief of Staff) for final review and approval.
- Adjunct Faculty, Summer Faculty, Work Study Wage, Graduate Teaching Assistants, Graduate Professional Assistants and Graduate Research Assistants positions are not subject to review by the CVRC. Hiring units should follow normal HR hiring procedures, and should not submit a Critical Vacancy Request Form to fill these positions.
For more information about how the university is responding to COVID-19, please review George Mason Safe Return to Campus and COVID-19 Information Page.
For more information about how the university is responding to COVID-19, please review the Mason Faculty and Staff Safe Return to Campus and COVID-19 FAQ Page.