HR & Payroll News

Onboarding Updates

Thank you for continuing to diligently follow the onboarding process when hiring new employees. A smooth onboarding process creates an environment where your new employees feel supported. Following each step in a timely manner gives your new employees a seamless transition and a successful start!

For your reference, below are reminders and guidelines on how to successfully onboard new employees:


Onboarding New Employees During COVID-19

  • For onboarding new employees, HR & Payroll will continue to send out guidance via email on how to complete section 2 of the Form I-9 remotely.
  • We will not be providing in-person New Employee Welcome (NEW) Center services at this time.
  • Our orientations for new hires will remain online through the rest of the calendar year.


Non-Benefited Employee Onboarding

  • Create the employee’s packet seven (7) to ten (10) business days before their start date.
  • Set the employee’s start date at least seven (7) to ten (10) business days after the creation of the packet.
  • Ensure the employee completes their packet in order to trigger the start of the background check process.
  • Notify Human Resources and Payroll of any changes to the employee’s start date or if the employee will no longer fill the position.
  • For more information on onboarding, please review the HR Liaison Reference Guide.


Background Checks

  • Background checks must be completed before the employee’s start date.
  • Employee start dates may change if the background check is not completed before the employee’s initial start date.
  • Employees with driving responsibilities are required to complete a Motor Vehicle Report – the Office of Risk Management will separately update the department or unit regarding the status.
  • For more information on background checks, please visit the background check webpage.


Form I-9

  • Form I-9 Section 1 must be completed at least on or before the employee’s start date.
  • The entire Form I-9 must be completed within three (3) business days after the employee’s first day of work which until further notice will be completed remotely through Central HR.


If you have general questions, please call our main customer service line Monday – Friday between 8:30 a.m. – 5 p.m. at 703-993-2600, email us at, or visit us at our website.