Human Resources and Payroll

Mason's Onboarding Portal


Wage and Student Employees

I'm aWage EmployeeStudent Employee

Payroll Information

The Payroll Department is responsible for the timely and accurate processing of all University payrolls. We also make all payroll related tax deposits, reconcile health care billings, make retroactive pay adjustments, pay all third parties payroll vendors as well as collect and disburse all garnishments, tax liens, and child support orders.

Payroll Schedules

Most Faculty and Classified employees are paid under the Semi-monthly payroll, with some exceptions for Facilities, Police, Freedom Center, Housing, and HR & Payroll departments. All wage employees are paid under the Bi-weekly payroll. Please check with your Department to confirm your payroll schedule.

Bi-weekly and Semi-monthly Payroll Schedules


Administrative and Professional Faculty, and Classified Staff can be categorized as exempt or non-exempt employees under the Fair Labor Standards Act. All wage and student wage employees are considered non-exempt employees.

• Exempt employees do not receive overtime pay and should only report leave used on their timesheets.

• Non-exempt employees receive overtime pay and should submit the hours they worked on their timesheets each day worked.

Adjunct Faculty, 9 Month Instructional/Research Faculty, and Graduate Assistants are not required to complete timesheets. Timesheets should be submitted electronically via Here are step-by-step instructions for submitting your timesheet.

You will receive e-mail reminders to your Mason e-mail account to inform you about the submission deadlines. You can also refer to our Payroll Calendars for those dates.

If you are a timesheet approver, you can correct a submitted time sheet in Patriotweb before approving it and also submit a time sheet for an employee who has missed the deadline. For further information, see our details on the process.

We recommend all timesheet approvers to set up a proxy who can take care of approvals if needed. Please see How to Create a Proxy for Timesheet Approval.

If you anticipate approving timesheets for wage employees under the bi-weekly payroll, please refer to the timesheet charges FAQ for more details.

Tax Forms

New employees who do not submit Federal or State tax forms completed correctly will be taxed at the rate of single with zero exemptions (withholding allowances). This tax rate will not be changed until the correct W-4 and State Tax forms are received. Taxes withheld at the higher single/zero rate, due to incorrect submission, will not be refunded to the employee by the Payroll Office.

International employees should contact the International Tax office to complete any tax forms.

Student Exception to FICA Tax

FICA (Social Security and Medicare) taxes do not apply to service performed by students employed by a school, college or university where the student is pursuing a course of study. See IRS FICA Exception for additional information.

Enrollment status definitions for the FICA exception:

Undergraduate Students

Credit Hours Enrollment Status FICA Exempt
12 or more Full-time Yes
9-11 Three-quarter time Yes
6-8 Half-time Yes
1-5 Less than half-time No **

**Only exempt If enrolled in final term.

Graduate Students

Credit Hours Enrollment Status FICA Exempt
9 or more Full-time Yes
6-8 Three-quarter time Yes
4.5-5.5 Half-time Yes
4.4 or less Less than half-time No

Note: Students enrolled less than half-time during the summer have to pay FICA Taxes.

NEW Center (Onboarding)Policies, Handbooks, ComplianceWell-Being
Instructional, Research and Adjunct Faculty Administrative and Professional Faculty Classified Staff Wage & Student Employees