Online Performance Management Process for Classified Staff
Please follow the performance evaluation guidance you received directly in your email. Different employee types follow different guidance. This memo serves as a reference if you received this guidance in your email.
The online performance management process for classified staff will open in MasonLEAPS on September 1, 2021. For the last two years, select groups of classified staff members participated in a pilot of the online performance management system. The online system facilitated a transition to electronic submission of performance documents and streamlined the workflow process between employees, supervisors, and Human Resources (HR) and Payroll. This year, we are expanding the online performance management system to ALL classified staff.
For the 2020-2021 performance cycle, classified staff and their managers in your department or unit will access MasonLEAPS to complete the performance review process online. HR & Payroll will allow certain exemptions for those individuals with a language barrier or other extenuating circumstances. Please reach out to firstname.lastname@example.org for these specific requests. However, we encourage everyone to move online this year.
- All classified staff hired before July 25, 2021
- Supervisors and indirect managers of indicated classified staff
The performance evaluation cycle to be evaluated is October 25, 2020, through October 24, 2021. Participating classified staff members and their supervisors are encouraged to follow the due dates below. Extensions may be granted based on circumstance.
|Step 1||Step 2||Step 3||Step 4||Step 5|
|Self-Eval (optional)||Supervisor Review||Reviewer Review & Sign-Off||Supervisor Sign-Off||Employee Sign-Off|
A one-on-one meeting between the employee and supervisor is encouraged to take place between Steps 3 and 4. That is why there is a larger window of time before the Supervisor Sign-Off is due.
Performance Evaluation Initiation
All participants will receive an email from MasonLEAPS inviting them to begin the performance evaluation process by completing their self-evaluation. Email notifications and reminders are sent automatically at each step in the performance evaluation process.
Self-evaluations for classified staff are encouraged, but are optional unless otherwise directed by your supervisor. Because they are optional in MasonLEAPS, reviews will automatically be sent to Step 2 on 9/16/2021 whether or not the self-evaluation is completed. Supervisors will have the ability to return the review to Step 1 if desired (please review the Online Performance Management User Guide (MasonLEAPS) or the How to Re-Open a Step video).
Supervisors – if you are NOT requiring your employee to complete a self-evaluation AND you confirm with your direct report that they do not plan to complete a self-evaluation, you may email email@example.com to have their review moved to Step 2 prior to 9/16/2021.
Probationary vs. Annual Performance Review
In previous years, HR & Payroll has allowed certain probationary reviews to take the place of an annual performance review. However, the online performance management system will not allow this practice from this point forward. The probationary review process is still on paper this year. All classified staff hired as of July 25, 2021, must have both their probationary paperwork and their online annual performance review submitted as scheduled.
There are resources available to help participants transition to the online tool:
- Visit the Performance Evaluation hub for additional information
- Review the Online Performance Management User Guide (MasonLEAPS)
- Review the General Navigation video
- Review the How to Add a Co-Planner video
- Review the How to Re-Open a Step video
- Job aids are available for your convenience under the “How to Guides” section on the MasonLEAPS homepage
- If you have questions, please contact firstname.lastname@example.org or 703-993-2600
MasonLEAPS Classified Staff Performance Review Trainings (all virtual)
We will be offering training sessions on the dates and times below. Trainings will be recorded and uploaded for those that cannot attend one of these sessions. These trainings will focus on how to navigate the performance review tool. Questions about best practices regarding performance feedback and evaluation conversations should be directed to email@example.com.