Reward and Recognition
Informal Recognition
To support supervisor efforts to recognize team member work anniversaries, the Faculty and Staff Engagement, Reward and Recognition team oversees a work anniversary recognition program. The program will focus on two forms of recognition:
- Yearly work anniversaries will be recognized by Human Resources with individual appreciation emails and a video message for all faculty, classified staff, and wage employees.
- 1- and 3-year milestones in Mason and/or state service will be recognized with a certificate from Human Resources. This initiative includes full-time classified staff, A/P faculty, and I/R faculty.
- 5-year milestones (5, 10, 15, etc. years of service) will continue to be recognized during University Green and Gold days. This initiative includes full-time classified staff, A/P faculty, and I/R faculty.
Gift cards are a great way to say thank you and recognize the great performance of a Mason employee, colleague, or supervisor. Human Resources will cover up to $125 in gift cards per department each fiscal year. This equates to 5 x $25 gift cards for I/R faculty, classified staff, A/P faculty and non-student wage, or 25 x $5 student wage gift cards. Those requesting beyond $125 in one fiscal year will be asked to cover the cost of the gift cards via Journal Voucher.
To view available gift cards and make a gift card request, please log in to myMasonHR, select the 'Rewards and Recognition: Gift Cards' menu item, choose the gift card you're interested in, and complete the online form.
After you submit your request for an electronic gift card, we will email you the gift card claim code(s) to share with the recipient(s).
After you submit your request for a physical gift card, you will receive an email when your card(s) is ready for pick up from the HR office in Merten Hall. If you would like to receive your physical gift cards via inter-office mail, please email awards@gmu.edu and indicate the appropriate mailstop.
- Disclaimer: The requestor assumes all responsibility for the gift card once HR sends through inter-office mail. Please note that there is a possibility that the card may get lost in the mail delivery; if so, the gift cards will not be replaced, unless the requestor agrees to cover the cost of a replacement via journal voucher.
Please note that requests are typically fulfilled the week after they are submitted through the MyMasonHR portal. If you would like to receive your requested item(s) on an earlier date, please notify awards@gmu.edu.
If you have any questions, please contact Faculty and Staff Engagement's Reward and Recognition Team at awards@gmu.edu.
Impact Awards are designed to acknowledge employees (classified staff, A/P faculty, and non-student wage) who are doing exceptional work that goes above and beyond the scope of their usual job duties, making outstanding contributions with significant positive impacts on their unit, and advancing the university's mission in line with strategic initiatives.
Awards
| Award Level/Amount | Duration of Exceptional Work | Criteria for Consideration | Funding By |
|---|---|---|---|
| Bronze: Up to $200 | 3-4 weeks | Doing a project beyond the scope of usual job responsibilities Examples of reasons to reward at this level:
| Central Account or Department |
| Silver: $250 – $500 | 1-3 months | Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed Examples of reasons to award at this level:
| Department |
| Gold: $550 – $750 | 3-6 months | Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed Examples of reasons to award at this level:
| Department |
| Platinum: $800 – $1000 | 6-12 months | Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed Examples of reasons to award at this level:
| Department |
Eligibility, Funding, and Pay
- Administrative/professional faculty, classified staff and non-student wage employees are eligible to receive impact awards
- Departments can request that HR pay for impact awards at the Bronze level only. Departments are responsible for paying impact awards at the Silver, Gold and Platinum levels.
- The payout date of an Impact Award is based on the recipient's pay schedule (bi-weekly or semi-monthly). All impact awards will be directly deposited into the employee’s bank account.
- All impact awards are subject to federal and state taxes and cannot be grossed up to cover the taxes.
- Employees who have received temporary pay for the project or duties described in the nomination are not eligible for impact awards at any level.
- Employees are eligible to receive one impact award, at each level, per fiscal year.
The Form and Approvals
- Impact award nominations must be submitted via the Impact Award Dynamic Form nomination. (See also: Directions for Filling out the Impact Award Nomination Form)
- In Dynamic Forms, submitters will enter the name and email address of the nominee’s supervisor and the Dean/Vice President to whom their unit/department reports. If the award submitter is also the supervisor, the supervisor will enter their own name in the supervisor section.
- Award requests prepared by a Dean or VP require Provost, EVP, or Chief of Staff approval.
- Up to 10 nominees can be entered on the form, allowing for mass approval as the form moves through the workflow.
- Nominators must provide a detailed justification for the award nomination(s). This justification should describe the work that is above and beyond the scope of the employee’s job and any details, such as length of project, and the impact the employee’s work has had on their department, Mason and/or the community. Use specific examples and measurable outcomes that demonstrate why the employee should receive this award. Customer testimonials or excerpts from emails are welcomed if they add merit to the written justification.
- Following submission and final signature by the submitter, the form will move to the supervisor for approval. Following supervisor approval, the Dean or VP will review and provide a final signature if approved. (Provost, EVP, or Chief of Staff approvals are only needed when forms are submitted by a Dean or VP).
- Upon final workflow signatures, the Impact Award will be routed to HR for final review and approval.
- Upon HR approval, a notification will automatically be sent to the individual who submitted the form, who will be responsible for ensuring the recipient is informed of their approved award. Submitters are encouraged to use resources in the Recognition and Appreciation Toolkit to inform the faculty or staff member of the impact award and refer to the Tips for Sharing Meaningful Recognition guide.
Mason Flair are informal, non-monetary items that recognize and reward faculty and staff contributions. These often include Mason-branded items.
Please note that Human Resources will cover the cost of five (5) Mason Flair items per department per fiscal year. Departments requesting beyond five items in a fiscal year will be asked to cover the cost of the gift cards via Journal Voucher.
To see the current inventory of Mason Flair, please log in to myMasonHR, select the 'Mason Flair' menu item, choose the flair you're interested in, and complete the online form. You will receive an email when your Mason Flair is ready for pick up.
Please note that requests are usually fulfilled the week after they are submitted through the MyMasonHR portal. If you would like to receive your requested item(s) on an earlier date, please notify awards@gmu.edu.
If you have any questions, please contact Faculty and Staff Engagement's Reward and Recognition Team at awards@gmu.edu.
Student wage, graduate assistants, and work study employees are eligible to receive Mason Flair and student employee gift cards.
To view available items and submit a request, please log in to myMasonHR, select the appropriate Reward and Recognition menu item ('Mason Flair' or 'Student Recognition'), and complete the online form. You will receive an email when your item is ready.
- Please note: Due to state regulations and tax rules, the gift card options for student employees are different than the gift card options available to faculty, staff, and non-student wage employees.
Please note that requests are typically fulfilled the week after they are submitted through the MyMasonHR portal. If you would like to receive your requested item(s) on an earlier date, please notify awards@gmu.edu.
If you have any questions, please contact Faculty and Staff Engagement's Reward and Recognition Team at awards@gmu.edu.
Recognition leave can be awarded to employees for doing exceptional work that is above and beyond the scope of their usual job duties. Recognition leave is open to classified employees and administrative/professional faculty.
| Amount of Recognition Leave | Duration of Exceptional Work | Criteria for Consideration | Approval |
|---|---|---|---|
| *1 Day/8 Hours | 1-2 weeks | Examples of reasons to reward at this level: • Doing exemplary work or a commendable job on a project or activity • A specific customer compliment • Effectively managing growth or change in unit or department • Providing excellent service or support to others • Providing guidance, feedback and encouragement to colleagues | Supervisor or Dean |
| *2 Days/16 Hours | 3-4 weeks | Doing a project beyond the scope of usual job responsibilities Examples of reasons to reward at this level: • Providing outstanding service to others • Putting forth an effort to develop others through mentorship and/or recognizing other's accomplishments publicly or privately • Suggesting or developing new work methods or reorganizing work flow to increase productivity or save money | Supervisor or Dean |
| 3 Days/24 Hours | 1-3 months | Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed Examples of reasons to reward at this level: • Enhancing the well-being of unit/department through willingness to provide extra support to others • Consistently acting as a team player and encouraging teamwork in others • Exhibiting initiative and creativity resulting in improved operating efficiency of department or unit | Supervisor/Dean & SVP/Provost |
| 4 Days/32 Hours | 3-6 months | Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed Examples of reasons to reward at this level: • Enhancing the well-being and image of department through work that brings distinction to their department within the Mason community • Developing processes, programs, or efficiencies that are replicated in other departments | Supervisor/Dean & SVP/Provost |
| 5 Days/40 Hours | 6-12 months | Taking on a significant project outside the scope of usual job, or helping out when unit is short-handed Examples of reasons to reward at this level: • Enhancing the well-being and image of Mason through work that brings distinction to the university • Working with groups outside the university to promote the welfare of faculty, staff or students • Performing work that has brought attention and distinction to Mason | Supervisor or Dean |
*Recognition leave is pro-rated accordingly for part-time employees.
Eligibility and Awarding
- Administrative/Professional faculty and classified employees are eligible to receive recognition leave.
- Up to 40 hours of recognition leave can be awarded to full-time employees per calendar year (subject to approvals). Recognition leave is pro-rated for part-time employees according to their full-time equivalent (FTE).
- Recognition leave expires in one year and may be paid out prior to expiration or at termination.
The Form and Approvals
- A detailed, written justification must be provided with the award form. This justification should describe the work that is above and beyond the scope of the employee’s job and any details, such as length of project, and the impact the employee’s work has had on their department, Mason and/or the community. Other things to note:
- Using specific examples and measurable outcomes that demonstrate why the employee should receive this award are encouraged.
- You are welcome to include customer testimonials or excerpts from emails if they add merit to the written justification.
- Departments are responsible for obtaining all signatures prior to turning the completed nomination into HR. Incomplete forms will be returned to the department and will delay the nomination.
- For 2 days/16 hours of recognition leave, approval from Supervisor or Dean required. For 3 days/24 hours or more of recognition leave, approval from Supervisor/Dean or VP and Senior Vice President or Provost required.
- Please indicate on the form who should be notified when the award has been processed. This person should be someone other than the award recipient, who will recognize this employee. Here are some tips for recognizing a Mason colleague as well as a sample memo.
The Presidential Citation is a non-competitive award intended to recognize those who perform an exceptional deed that may or may not be related to their normal duties.
The recipient of the award must have rendered a service or performed a deed at either personal or potential sacrifice that was motivated by good citizenship or a sense of public responsibility. Examples include: rendering immediate first aid to an injured or seriously ill person; taking action to preclude the substantial loss of money or prestige to the University.
The nominator, supervisor, and head of the unit in which the nominee works must sign the nomination form. The nomination must include a one page description of the action for which the employee is being nominated.