Performance Evaluations

All updates to this guidance will be emailed to classified staff and A/P faculty directly. 

 

2025 Midcycle Check-in 

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Participants 

• A/P faculty and classified staff hired on or before June 30, 2025
• Supervisors of participating A/P faculty and classified staff

  

What A/P Faculty, Classified Staff, and Supervisors Need to Know

• The check-in is intended to review the period of April 1 – September 30, 2025.
• The midcycle check-in is optional this year, with the following exceptions:
  • The check-in is required for employees who have not yet participated in an annual evaluation process or to address any performance concerns.
  • Individual departments/units may determine that the check-in is required for A/P faculty and classified staff.
• The midcycle check-in can take the place of a Probationary Progress Review Form if the employee is performing at the "contributor" level. Probationary Progress Reviews are required to document “below contributor” performance results and to extend the probationary period for classified employees.
• Supervisors are encouraged to hold one-on-one meetings with employees prior to completing the supervisor sign-off step to provide feedback, answer questions, or address other needs requested by the employee. 
• Supervisor comments will be visible to the employee once the supervisor sign-off step is complete or on November 12, 2025.
• If a supervisor does not participate in the process, the employee's self-reflection input will remain visible and can be accessed in MasonLEAPS during the annual evaluation process.
• All steps must be completed by 11:59 p.m. on November 11, 2025. 

 

Due Dates

Participating A/P faculty, classified staff, and their supervisors should be aware that the system is programmed with the due dates below.

	Step 1	Step 2	Step 3	Step 4	Step 5
Action	Self-Reflection*	Supervisor Feedback**	1:1 Meeting	Supervisor Sign-Off	Employee Sign-Off
Due Date	10/14/2025	11/03/2025	11/04/2025 – 11/10/2025	11/10/2025	11/11/2025

*The employee self-reflection step can be reopened by the supervisor. 
**The supervisor feedback step can be reopened by contacting leaps@gmu.edu. 

 

Midcycle Check-in Initiation 

On October 1, 2025, all A/P faculty and classified staff will receive an automated email from MasonLEAPS inviting them to begin the optional check-in process by completing their self-reflection. Since this check-in is optional, an automated reminder will be sent (5 days and 2 days prior to the due dates above). We recommend saving a copy of the self-reflection and the supervisor's feedback before each step is submitted.

 

Midcycle Check-in Details

A/P faculty and classified staff will be prompted to respond to three questions, summarized below. Some employees will receive additional questions if their unit has a customized check-in process.

• Performance Progress: Reflect on job performance and achievements, team engagement, and service to the university community since the annual performance evaluation submission.
• Goals, Objectives, & Results: Provide the status and results of previously agreed-upon position performance goals and objectives. If needed, adjust current goals or set new performance SMART goals.
• Awards & Recognition: Please list any awards, commendations, or kudos received from April 1 – September 30. If none, enter N/A.

 

Probationary Review and Midcycle Check-in 

The midcycle check-in may take the place of a probationary progress review for new classified staff if it aligns with the 3- or 6-month review and if there are no performance concerns. If there are concerns that an employee’s performance does not meet the requirements and expectations of the position, the Probationary Progress Review Form must also be submitted to leaps@gmu.edu.

Questions about documenting performance concerns or extending the probationary period should be directed to Employee Relations at emprel@gmu.edu.

 

Notice of Improvement Needed and Midcycle Check-in 

If a classified employee's performance is assessed at the state's Below Contributor rating, a Notice of Improvement Needed Form must be submitted to Employee Relations at emprel@gmu.edu. The midcycle check-in may not be substituted for this process.

  

Resources

The Performance Evaluation hub provides resources and updates to help you navigate the evaluation process. Please note that you must have a campus network connection or be on VPN to access these resources.

Additional support is available in the How-To Guides section of the MasonLEAPS homepage. If you have questions, please contact leaps@gmu.edu.