Human Resources and Payroll



Posted September 17, 2019

Special Enrollment for COV Voluntary Group Long-Term Care Insurance Program

The Commonwealth of Virginia (COV) Voluntary Group Long-Term Care Insurance Program (LTC) is accepting new enrollees again beginning September 16. Long-term care insurance helps pay for care and service expenses such as nursing home care or at-home care when help is needed with tasks of daily living—usually due to an illness or following a major surgery or injury.

Open enrollment for the LTC program is set for September 16 – October 11 with coverage beginning December 1. This program is underwritten by Genworth Life Insurance and employees will pay the premiums directly to Genworth. This voluntary coverage is in addition to the basic long-term care coverage for employees that are part of the Virginia Sickness and Disability Program (VSDP).

To be eligible, the employee must be a current active employee, be at least 18 years of age, and work at least 20 hours a week. This includes wage employees and adjunct faculty members.

  • Eligible employees age 65 and under may apply during the open enrollment window or within 60 days of their hire date with limited medical underwriting requirements.
  • Eligible employees over age 65 and over may apply but must complete full medical underwriting.
  • Family members between ages 18 and 75 may apply but must complete full medical underwriting.
  • Retirees and deferred VRS members under age 75 may apply but must complete full medical underwriting.
  • Family members are eligible to apply even if the associated employee does not.

    Note: Those currently enrolled in the COV Voluntary Group Long-Term Care Insurance Program since before December 31, 2016 will continue coverage under that program. There are no plans at this time to transition payroll-deducted employees to direct billing. If you wish to change your policy during this open enrollment period, please contact Genworth to inquire about your options.

     Questions? Visit Genworth’s website or call Genworth at 866-859-6060. Note that Genworth’s website uses Flash and may not work with all browsers.

    If you have any additional questions, please email the benefits team at


    Posted September 16, 2019

    Winter Wellness Flu Shot Clinics

    Save the date! The Winter Wellness Flu Shot Clinics will be held at Mason:

  • Fairfax – Dewberry Hall, October 8, 2019, 10 a.m. to 3:30 p.m.
  • Arlington – Van Metre Hall 317, October 9, 2019, 2:30 p.m. to 4:30 p.m.
  • SciTech – Colgan Hall 110E, October 15, 2019, 10 a.m. to 12 p.m.
  • Faculty and Staff:

  • FREE with COVA (at all clinics) and Kaiser (at Fairfax only) insurance card 
  • OR 

  • Pay $30 at the Fairfax event through Student Health Services

    COVA members may print, complete, and bring a flu shot consent form to the clinic to ensure a shorter wait time. Kaiser members will complete a consent form in-person at the clinic.

    Please view the flyer and FAQs for more information. For questions, please email


    Posted September 6, 2019

    Register for Healthy Campus Week: September 23-27, 2019

    Healthy Campus Week is September 23 – 27, 2019! Support your well-being by attending the available sessions on leading a healthy life. View the flyer to see a list of sessions throughout the week.

    To register for a session, view the flyer, click on the session you would like to attend, and click “Request” on the MasonLEAPS session page. Sessions will be available via Webex on both the Arlington and SciTech campuses.

    Please register for each session you plan on attending, whether in-person or on Webex, on

    If you have any questions, email To learn more about the Healthier Campus Initiative, visit the Partnership for a Healthier America website.


    Posted September 6, 2019

    Happy Heart Walk: September 25, 2019 at Noon

    The Happy Heart Walk is September 25, 2019 at noon on the Fairfax, Arlington, and Sci Tech campuses!

    Bring your walking shoes and your best heart puns because it’s time to get “pumped!” It is time for our annual Happy Heart Walk! This year marks the 11th year of the Happy Heart Walk and we encourage you to join your fellow students, faculty, and staff for a walk across all campuses to promote heart health.

    Awards will be given to the team with the most spirit and to the largest department team…so encourage your colleagues to attend! Did we mention there will be giveaways? Doesn’t that set your heart aflutter? (See what we did there?)

    View the flyer for more details. No need to register. Questions? Please contact


    Posted September 4, 2019

    Flexible Spending Accounts (FSA) Reminder

    If you were enrolled in flexible spending accounts (FSA) during the 2018-2019 plan year, you have until September 30, 2019, to send Anthem your reimbursement claims and additional necessary documentation. These claims are for eligible expenses that were incurred between July 1, 2018, and June 30, 2019.

    Reimbursement Forms: 

  • Reimbursement forms are available on our forms page (please make sure you use the forms for Anthem)
  • For assistance with form and claims processing, please call Anthem FSA at 877-451-7244
  •  You may file reimbursement claims by:

  • Faxing them to 888-347-5212
  • Mailing them to Anthem FSA, P.O. Box 660165, Dallas, TX 75266-0165
  •  Health FSA Participants:

  • Please provide documentation for expenses that were paid using the debit card
  • You may be taxed on any amount spent for which there is no documentation
  •  For questions, please contact Benefits at or 703-993-2600.


    Posted August 30, 2019

    Nine-Month Faculty Paychecks

    Nine-month faculty who made changes during the Open Enrollment period in May 2019,  may see adjustments to their first fall paycheck on September 16, 2019. 


  • To ensure there was no interruption to nine-month faculty health benefits from June-August 2019, the Benefits team double deducted health insurance premiums from March-May, 2019
  • However, this process did not account for any Open Enrollment changes (such as new plan selection, addition/removal of family members, or premium rewards) that may have taken effect when the new plan year began on July 1, 2019
  • The Benefits team is now making adjustments to reflect the coverage that was in effect during July and August 2019 

    For questions, please contact Benefits at or 703-993-2600.


    Posted August 21, 2019

    Compressed Schedules and the Holiday

    If you use the compressed schedule work option, please be aware of the upcoming September 2, 2019, holiday. For the holiday, full-time employees with compressed schedules receive eight (8) hours of holiday pay and/or compensatory leave per day, depending on the situation, regardless of their compressed schedule hours.

     There are three (3) possible scenarios. (These examples are based on a full-time schedule. Leave and pay are prorated for part-time employees):

    1. With supervisor approval, the employee can choose to temporarily work a traditional work schedule for the week

    • The employee would work eight (8) hours each day of the week that is not a holiday

    • Then receive eight (8) hours of holiday pay for the holiday


    2. If the employee chooses to continue their compressed schedule and the holiday falls on a day when the employee would normally work: 

    • The employee needs to account for their full compressed schedule work hours for the days during the holiday

    o The employee receives eight (8) hours of holiday pay for the holiday

    o For the remaining hours, the employee can either make up the hours during the week or take additional leave during the holiday

    o For example: If the employee normally works nine (9) hours on a day during the holiday, they will receive eight (8) hours of holiday pay and then will either work an additional hour during the week or take one (1) hour of leave on the day of the holiday


    3.If the employee chooses to continue their compressed schedule and the holiday falls on a day when the employee would not normally work: 

    • The employee will enter eight (8) hours for the holiday under compensatory leave earned when they complete their timesheet

    • The employee will then have eight (8) hours of compensatory leave they can use, with supervisor approval, within one (1) year from the pay period in which the hours are accrued (State Policy 3.10)


    If you have any questions, please contact 703-993-2600 or





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