Human Resources and Payroll


Hiring Managers


Posted September 26, 2016

Timesheet Guidance for the Dedication of the Antonin Scalia Law School, October 6

Mason is hosting a ceremony on Thursday, October 6 on the Arlington Campus to officially dedicate the Antonin Scalia Law School. Due to security measures surrounding the event, Founders Hall and Hazel Hall will be closed on October 6 until 3pm for all other activities, including classes. Additional details regarding the event were shared via email on Monday, September 26.

For timekeeping purposes, please keep the following in mind:

• The event is by invitation only. Because this is a University-run event, attendance is considered work time. No leave needs to be taken for October 6 by event attendees.

• If you need to cover classes or administrative offices after 3:00 pm on October 6, please discuss with your team and supervisor/department head.

• Supervisors are encouraged to discuss informal flexible work options (no formal agreement needed), as appropriate, with all Arlington Campus employees who do not attend the event.

• The Metropolitan Building will remain open on October 6; employees there should report to work unless they have made arrangements with their supervisor, as appropriate, to work from an alternate location.

• Founders Hall and Hazel Hall employees whose positions are not compatible with working from an alternate location on October 6 will receive up to 8 hours of University Leave to cover that portion of their workday when Founders and Hazel Halls are closed. This means that you may need to use appropriate leave or alter your schedule the week of October 3 to account for your total work hours.

• Employees on compressed schedules who cannot work at an alternate location and for whom Thursday is a scheduled work day, will receive up to 8 hours of University Leave and will need to cover the remaining hours of their compressed work day by working or taking appropriate leave (e.g. annual, family/personal, recognition, or overtime leave) in the same work week.

Posted September 14, 2016

Deadline Extended to 9/30: Non-Exempt Employees Can Choose Leave or Pay for Their Overtime Hours

The deadline has been extended for non-exempt employees (i.e. overtime eligible for all hours over 40 worked in a week) to initiate or change their election regarding how their overtime is to be handled by the Payroll Department. All non-exempt employees have the option of being paid for their overtime (which is the default) or to accumulate their overtime as leave.

If as a non-exempt employee, you made an election in the past and do not want to change your election, you do not have to do anything. If you want to continue to receive pay for any overtime earned, you also do not have to complete a form. However, if you would like to change your election from receiving pay to receiving leave or receiving leave to receiving pay, please complete an Overtime Leave Agreement Form and submit it to the Payroll Department no later than Friday, September 30.

Unfortunately this deadline is firm and we cannot accept forms after that date.

Please remember that an election commits you to your choice for one year until the next open enrollment period. This means that if you elect leave accumulation you will receive leave and not pay for any overtime worked during the next academic year.

Please contact Catalina Wheat at 3.2751 if you have any questions.

Posted September 1, 2016

Welcome Back Newsletter

The Welcome Back newsletter is available. It highlights some important reminders and updates, a sample of upcoming events, and ways you can stay connected. We hope you enjoy it. Welcome back!

Posted September 1, 2016

Save the Dates: Winter Wellness Days Flu Shot Clinics

Flu shots are part of your wellness benefit through COVA Care, COVA HDHP, COVA HealthAware, and Kaiser Permanente. There are multiple ways to get a flu shot this season, including at on-site clinics. For details about the on-site clinics and other options, please visit Flu Shot Information 2016. If you have any questions, please call the Life/Work Connections team at 3.2604.

Posted November 3, 2015

IRS Limits for 2016

The IRS announced cost-of-living adjustments (COLAs) affecting the dollar limits for pension plans and other retirement-related items for the 2016 tax year. There is no change from 2015. Participants under age 50 can contribute up to $18,000 in the Supplemental Retirement Plan (403(b)) program and the Virginia Deferred Compensation Plan (DCP) (457). Participants age 50 and over can contribute $24,000 in each plan. If you wish to change your 403(b) contribution, please complete a 403(b) salary reduction agreement and return to Benefits at MS 3C3. If you wish to change your 457 contribution, please call ICMA-RC at 1-VRS-DC-PLAN1 (1-877-327-5261), or log into your account at




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