Human Resources and Payroll


Hiring Managers


Posted May 17, 2017

Important Changes to Fiscal Year End Biweekly Payroll Processing

Because of the fiscal year end roll process, it will be necessary to make a change to the biweekly payroll processing schedule. The biweekly payroll, for the pay period June 11 to June 24, pay date June 30, 2017 will be processed one (1) week earlier.

In order to meet this schedule: 

Timesheets must be submitted by midnight Sunday June 18th.

Approvals must be completed by 1pm on Monday June 19th.

This means that you will be submitting/approving timesheets prior to the end of the pay period. Please submit estimated hours for the work days of June 19th through June 24th. If actual hours worked differ, a corrected timesheet must be completed, approved and faxed to payroll (703.993.2601) no later than Friday June 30th.   

This situation only impacts timesheet submission and approval; there is no change in the actual pay date which remains June 30. Because of the limited time for processing, late timesheets will be held and paid on the next biweekly payrun (pay date July 14, 2017)


Posted May 15, 2017

2017 Faculty/Staff Book Scholarship

Mason is offering a competitive $250 book scholarship for faculty and staff enrolled in a degree or graduate certificate program at Mason, and the application dealine is Friday, June 16.  For details and the application, please visit the Faculty/Staff Book Scholarship web page.

Questions?  Please contact Beth Baroody at 3-2739.

Posted May 8, 2017

Flexible Summer @ Mason

Summer is right around the corner. Time to prepare for “Flexible Summer @ Mason” which runs from June 18 – August 12, 2017. While the use of flexible schedules like telework, flextime and compressed schedules is encouraged throughout the year, it is strongly suggested that departments make a concerted effort to integrate some type(s) of flexwork into their daily operations, if and when possible, over the summer.

What is “flexwork”?

Go to for specific examples of compressed schedules, flextime, telework, and more.


Looking for suggestions on how best to supervise or manage flexworkers at Mason?

Join us for a supervisor/manager -specific training on Thursday, May 18 from 12-1pm in Merten Hall, Room 2001. The session will focus on  leadership techniques, measuring and evaluating performance, and clearly defining expectations. At the conclusion of the training session, managers will be able to more effectively supervise and support flexworkers. Register today at


Want to stop by to speak with an HR and Payroll flexwork representative?

The Life/Work Connections Team will host two drop in sessions on the Fairfax Campus to answer questions about flexible work and offer suggestions on how to have a more flexible summer at Mason:

·         Tuesday, May 16th from 10:00am – 11:00am

·         Tuesday, May 23rd from 11:30-1:00pm

All sessions will be in the conference room 4102 in Merten Hall. 

Please remember to take office coverage into consideration when implementing flexwork in your office. For your convenience, a special abbreviated “Flexible Summer @ Mason” agreement form can be found at Please contact Wendi Carroll at with any questions.

Posted January 17, 2017

W-2s are Available Online: Download Yours Now!

Your 2016 W-2s are available on line. Retrieving your electronic copy is easy and immediate. Simply log in to, select "Employee Services," then "Tax Forms," and "W2 Year End Earnings Statement." By electing to access your W-2 form electronically, a Mason generated paper W-2 will not be mailed to you. Going electronic puts time on your side; download yours today.

Please contact the W-2 Hotline at 703-993-2311 or should you have questions.

For those who do not download an electronic copy, paper W-2 forms will be mailed no later than January 31, 2017. Please remember: You must ensure that your Permanent Mailing Address is accurate in Patriot Web Self Service.

Posted November 1, 2016

IRS Limits for 2017

The IRS announced cost-of-living adjustments (COLAs) affecting the dollar limits for pension plans and other retirement-related items for the 2017 tax year. There is no change from 2016. Participants under age 50 can contribute up to $18,000 in the Supplemental Retirement Plan (403(b)) program and the Virginia Deferred Compensation Plan (DCP) (457). Participants age 50 and over can contribute $24,000 in each plan. If you wish to change your 403(b) contribution, please complete a 403(b) salary reduction agreement and return to Benefits at MS 3C3. If you wish to change your 457 contribution, please call ICMA-RC at 1-VRS-DC-PLAN1 (1-877-327-5261), or log into your account at




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