Human Resources and Payroll





Posted September 5, 2014

Winter Wellness Day: Flu Shot Information

Winter Wellness Day, an all-campus wellness event with flu shots and financial information, will be held on Thursday, October 9, 2014 in Arlington, Fairfax, and Prince William.

Flu shots are part of your wellness benefit through COVA Care, COVA HDHP, COVA HealthAware, and Kaiser Permanente. There are multiple ways to get a flu shot this season, including at on-site clinics. For details about the on-site clinics and other options, please visit Flu Shot Information 2014.

If you have any questions, please call the work/life team at 3.2604.

Posted August 25, 2014

Coming Soon! Financial Well-Being Resources

We're putting together a mixture of in-person and on-line resources from Mason's financial partners including TIAA-CREF, Fidelity, ICMA-RC, and Apple Federal Credit Union as well as others with knowledge and experience to share regarding financial well-being.  In-person sessions will begin later this fall.  Look for details here soon!

Posted August 20, 2014

Do You Know Someone Who Stands Out from the Crowd?

Mason’s best and brightest deserve recognition.  If you know a superstar, nominate them for Mason’s Employee of the Month.

Additional information can be found at Contact HR Reward and Recognition at with questions.

Posted August 11, 2014

Nominations Open for Outstanding Achievement Awards

We are now accepting nominations for the 2014 Outstanding Achievement Awards. The submission deadline for nominations is Friday, October 3, and the ceremony will take place on Tuesday, November 4 at 2:30 p.m in the Mason Global Center, Ballroom (formerly the Mason Inn).

For a detailed list of the awards and nomination forms, visit

If you have any questions, please contact Reward and Recognition at 703-993-2739 or

Posted July 9, 2014

Non-Exempt Employees Can Choose Leave or Pay for Their Overtime Hours

Effective August 1st, non-exempt employees (i.e. overtime eligible for all hours over 40 worked in a week) can initiate or change their election regarding how their overtime is to be handled by the Payroll Department. All non-exempt employees have the option of being paid for their overtime (which is the default) or to accumulate their overtime as leave.

If, as a non-exempt employee, you made an election in the past and you do not want to change your election, you do not have to do anything. If you want to continue to receive pay for any overtime earned, you also do not have to complete a form. However, if you would like to change your election from receiving pay to receiving leave or receiving leave to receiving pay, please complete an Overtime Leave Agreement Form and submit it to the Payroll Department no later than Tuesday, September 2.

Unfortunately this deadline is firm and we cannot accept forms after that date. Please remember that an election commits you to your choice for one year until the next open enrollment period. This means that if the you elect leave accumulation you will receive leave and not pay for any overtime worked during the next academic year.

Please contact Catalina Wheat at 3.2751 if you have any questions.

Posted June 25, 2014

Summer's Here and the Time is Right for Recognition!

Reward & Recognition has some fun, summer-inspired awards perfect for spreading a little sunshine:

  • Flip Flops
  • Battery-powered fans
  • Car sun visors

To request an award, simply send an email to with the employee’s name, G# and reason for the award.  For more information please visit,

Posted June 9, 2014

Mason Star Newsletter

We want to highlight your award winners in our annual newsletter, The Mason Star! If you had an employee awards ceremony in Fiscal Year 2014 (July 1, 2013 - June 30, 2014), please submit the name of the award(s) and the employee recipient(s) by Thursday, July 3 to for inclusion in The Mason Star. Last year???s issue is available for review at The Mason Star.

Posted January 16, 2014

Additional Leave Hours

Just before winter break, the Governor granted an additional 4 hours of holiday leave for Tuesday, December 31, 2013.  Because Mason was already closed for winter break, the 4 hours have been added to eligible employee’s leave balances as a special flex holiday.  The hours can be used through December 24, 2014.

Posted January 14, 2014

Employee of the Month

Mason's best and brightest deserve recognition. If you know a superstar, nominate them for Mason’s employee of the Month. Additional information can be found at Employee of the Month. Contact HR Reward & Recognition at with questions.

Posted December 12, 2013

2014 Tax Implications for Employee Graduate Tuition Waiver

Per the Internal Revenue Service (IRS), beginning with calendar year 2014, employees who currently utilize a tuition waiver for graduate study will have amounts in excess of $5,250 reported as taxable earnings. This means that your tax withholding will increase in the pay period in which the excess amount is reported. We expect to report amounts in excess of $5,250 as taxable income in October 2014. Anything less than or equal to $5,250 is not reportable.

Tuition waivers for employees in undergraduate programs are not impacted by this change.

Additional information is available in IRS Publication 970, Chapter 11.

If you have any questions, please contact Mira Halilovic at 703.993.2625 or

Posted November 4, 2013

Retirement Tax Savings Limits for 2014

The IRS did not change the limits for 2014. Participants under age 50 can contribute up to $17,500 in the Supplemental Retirement Plan (403(b)) program and the Virginia Deferred Compensation Plan (DCP) (457(b)). Participants age 50 and over can contribute $23,000 in each plan. If you wish to change your contribution, please complete a 403(b) salary reduction agreement and/or a 457 salary authorization agreement (2014 procedure coming soon) and return to benefits at MS 3C3.




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