Flexible Work

Documenting Flexible Work

Mason has several different telework forms depending on employee classification and the type of flexible work being used. Explore the tabs below for guidance on which form(s) to submit.

Questions can be directed to the Faculty and Staff Engagement Team at engagehr@gmu.edu.

Required Form(s) by Employee Type

Classified Staff

Flexible Work Type	Required Form(s)
Full-Time Telework (Out-of-State)	Employee submits the Standard Telework Request and Renewal Form and Out-of-State/International Remote Worker Request.
Full-Time Telework (In-State)	Employee submits the Standard Telework Request and Renewal Form.
Hybrid Telework	Employee submits the Standard Telework Request and Renewal Form.
Compressed Schedule	Employee submits the George Mason University Flexible Work Agreement..
Flextime	Employee submits the George Mason University Flexible Work Agreement..

Administrative/Professional Faculty

Flexible Work Type	Required Form(s)
Full-Time Telework (Out-of-State)	Employee submits the Out-of-State/International Remote Worker Request.
Full-Time Telework (In-State)	Employee submits the George Mason University Flexible Work Agreement.
Hybrid Telework	Employee submits the George Mason University Flexible Work Agreement.
Compressed Schedule	Employee submits the George Mason University Flexible Work Agreement.
Flextime	Employee submits the George Mason University Flexible Work Agreement.

Instructional/Research Faculty

Flexible Work Type	Required Form(s)
Full-Time Telework (Out-of-State)	Employee submits the Out-of-State/International Remote Worker Request.
Full-Time Telework (In-State)	No form is required.
Hybrid Telework	No form is required.
Compressed Schedule	No form is required.
Flextime	No form is required.

Adjunct Faculty

Flexible Work Type	Required Form(s)
Full-Time Telework (Out-of-State)	Employee submits the Out-of-State/International Remote Worker Request.
Full-Time Telework (In-State)	No form is required.
Hybrid Telework	No form is required.
Compressed Schedule	No form is required.
Flextime	No form is required.

Non-Student Wage

Flexible Work Type	Required Form(s)
Full-Time Telework (Out-of-State)	Employee submits the Out-of-State/International Remote Worker Request.
Full-Time Telework (In-State)	Employee submits the George Mason University Flexible Work Agreement.
Hybrid Telework	Employee submits the George Mason University Flexible Work Agreement.
Compressed Schedule	Employee submits the George Mason University Flexible Work Agreement.
Flextime	Employee submits the George Mason University Flexible Work Agreement.

Approval Workflows

Commonwealth of Virginia Standard Telework Agreement

Type of Telework Request	Chain of Approval
1 Day Per Week	Supervisor → Human Resources → GMU President or Designee
2 Days Per Week	Supervisor → Human Resources → GMU President or Designee → VA Secretary of Education
3+ Days Per Week	Supervisor → Human Resources → GMU President or Designee → VA Secretary of Education → VA Chief of Staff
Temporary Telework (15 months or less)	Supervisor → Human Resources → GMU President or Designee
Renewal of Previous Schedule (No Change)	Supervisor → Human Resources → GMU President or Designee

GMU Flexible Work Agreement

Chain of Approval
Supervisor → Department Head → Human Resources

GMU Out-of-State/International Remote Worker Request Form

For locations within the United States:

Submitted by employee
Reviewed by HR liaison
Reviewed by supervisor
Reviewed by department head
Reviewed by Classification and Compensation (HR)
Reviewed by Payroll (Fiscal)
Reviewed by Benefits (HR)
Returned to employee for signature
Reviewed by Faculty and Staff Engagement (HR)

For international locations:

Submitted by employee
Reviewed by HR liaison
Reviewed by supervisor
Reviewed by department head
Reviewed by Classification and Compensation (HR)
Reviewed by Export Control
Reviewed by International Tax Office (Fiscal)
After this point, the workflow will vary depending on whether the employee:
- Can be paid as a Mason employee;
- Must be employed through Velocity Global; or
- Can be added to a local university's payroll.

Accessing Submitted Forms

You can access your completed forms at any time in Dynamic Forms by selecting My Forms → Forms History on the menu toolbar (click on the image below to expand it).

If you have questions after reviewing your forms history, please contact the Faculty and Staff Engagement Team at engagehr@gmu.edu.

Accessing Submitted COV Application Forms

The COV App system uses the same login information as Cardinal. If you have not previously set up your Cardinal login or located your Cardinal ID in Patriot Web, use the directions here to do so.

You can access your completed forms at any time in COV Applications by selecting My Telework. Forms are sorted by Active/ Open Forms, Complete/Closed Forms, and Cancelled Forms.