Onboarding Toolkit for Supervisors

What is Orientation and Onboarding

Although some may consider them the same, orientation and onboarding refer to two separate, but related components of welcoming and supporting employees into the University and their role.

Orientation

Orientation is effectively integrating a new employee into their position, their unit/department, and the university. Orientations create a positive first impression, establish relationships, and provides support and information to set the new employee up for success.

It is important to consider that multiple parties are responsible for orienting an employee. To learn more, see the “Who is Involved” section for details. University-level orientation programs are administered differently depending on employee type. See below for a quick reference guide.
 

Employee Category University-level Orientation Programs Schedule Administered by
Administrative & Professional Faculty New Employee Orientation

Monthly

(1st Friday of every month)

HR & Payroll
Classified Staff New Employee Orientation Bi-weekly (Tuesdays) HR & Payroll
Instructional & Research Faculty New Faculty Orientation Annually (August) Office of the Provost
Adjunct Faculty New Adjunct Faculty Success Workshop Bi-annually (August and January) Office of the Provost

Onboarding

According to the Society of Human Resource Management (SHRM),

“New employee onboarding is the process of integrating a new employee with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the team. Onboarding new hires at an organization should be a strategic process that lasts at least one year, staffing and HR experts say, because how employers handle the first few days and months of a new employee's experience is crucial to ensuring high retention.”

A well-organized onboarding experience signals to a new employee that we are excited for them to join the organization and that they are joining a professional and highly functional team. To see how an intentional and strategic onboarding process can make an impact on the employee experience, watch this video.